> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Your notification settings

> Choose which updates reach you in the app and by email, set your daily reminder times, and see how your choices meet the workspace defaults.

Your own notification settings live on **you**, on the **Notifications** tab of [your profile](/account/your-profile). Open `/{workspaceSlug}/settings/profile` and pick **Notifications**.

The other notifications page, `/{workspaceSlug}/settings/notifications`, sets the workspace defaults for everyone. It is not where your personal choices live. If you open it without permission to manage the workspace, it points you back here.

## Your settings, per workspace

Notification settings belong to one person in one workspace. If you belong to both Northwind Studio and another workspace, each keeps its own choices. Switch workspaces at `/spaces`.

## What reaches you, and where

The first card is **Your notifications**: a grid of ten kinds of update against two channels.

| Channel | What it means                                        |
| ------- | ---------------------------------------------------- |
| In-app  | A row in your notification inbox inside TimeTracker. |
| Email   | An email to the address you sign in with.            |

The ten rows are:

| Notification  | Sent when                                                      |
| ------------- | -------------------------------------------------------------- |
| Assignments   | A task is assigned to you                                      |
| Due soon      | A task you own is nearing its due date                         |
| Overdue       | A task you own has passed its due date                         |
| Mentions      | Someone mentions you in a comment                              |
| Timesheets    | A timesheet is submitted, approved or rejected                 |
| Budget alerts | A project crosses a budget threshold                           |
| Scope changes | A client requests a project scope change                       |
| Invoices      | An invoice is sent, or its status changes                      |
| Time off      | A leave request is submitted, approved or rejected             |
| Timecard      | A missing clock-out, a correction decision, or an approved day |

**Every cell starts switched on.** You receive everything until you turn something off.

<Note>
  There is no **Save** button. A switch applies the moment you flip it. If the save fails, the switch flips back and an error appears.
</Note>

## How your choice meets the workspace default

The two levels behave differently, and the difference matters.

| Setting                   | How the two levels combine                                                                                                                                      |
| ------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| The notification grid     | The workspace grid is a **starting point**. Your own choice wins. A workspace switch-off cannot silence something you have turned on for yourself.              |
| The three daily reminders | The two levels are **combined**. Either level can switch a reminder off, and neither can force one back on. A workspace switch-off is a floor you cannot raise. |

When a reminder is off for the whole workspace, the control is disabled and says **Switched off for the whole workspace**.

## Your daily reminders

The second card is **Your daily reminders**: three checks a day, all sent in your own timezone.

| Reminder             | What it covers                                      | Default                      |
| -------------------- | --------------------------------------------------- | ---------------------------- |
| Morning              | Today's tasks, every working day                    | `08:00`                      |
| Evening              | Only sent if tomorrow has nothing planned           | `17:00`                      |
| Before your day ends | Anything due today or already overdue, in one email | 3 hours before your day ends |

Each has its own switch, so you can keep the morning check and drop the other two.

### Setting a time

The morning and evening reminders each have a time field. Type a time and it saves.

* While you have not chosen a time, the field reads **Using the workspace time**.
* Once you choose one, a link appears: **Use the workspace time (…)**. Click it to go back to inheriting.

### When the deadline reminder arrives

The third reminder has no clock time of its own. It follows your working day, so it fires a set number of hours before you finish. Someone who stops at 14:00 and someone who stops at 18:00 both get "a few hours before I stop", not the same hour.

The choices are:

* As the day ends
* 1 hour before the day ends
* 2 hours before the day ends
* 3 hours before the day ends *(the default)*
* 4 hours before the day ends
* 6 hours before the day ends

**Use the workspace timing (…)** returns you to the workspace choice.

<Info>
  Reminders only arrive on days you work, and never while you are on approved leave. Your working day and your timezone both come from the schedule you are assigned. See [Your work schedule](/account/your-schedule).
</Info>

## Digests

Every notification reaches you as it happens. TimeTracker does not roll your updates into a daily or weekly digest unless digesting is turned on, and it is off for every category by default.

Security and account notices are never held back or batched, whatever else is set. See [Digests](/notifications/digests).

## When an admin sets these for you

An admin with `member.changeRole` can open your member record and set your notification grid and your reminders from there.

That is on your behalf, not a lock. What they set is **your** preference, and you can change any of it back from this page. The only setting you cannot raise is one the workspace has switched off.

## Example

Sarah Lin at Northwind Studio wants fewer emails.

<Steps>
  <Step title="Open her settings">
    Sarah opens **My profile**, then the **Notifications** tab.
  </Step>

  <Step title="Turn off two email channels">
    In the grid she switches **Email** off for **Budget alerts** and for **Invoices**. She leaves **In-app** on for both, so she still sees them in her inbox.
  </Step>

  <Step title="Keep only the morning reminder">
    In **Your daily reminders** she switches **Evening** off and **Before your day ends** off. She keeps **Morning** and sets it to `07:30`.
  </Step>

  <Step title="Nothing to save">
    Each change applies as she makes it.
  </Step>
</Steps>

Her morning check now arrives at 07:30 in her own timezone, on working days only.

## Common questions

<AccordionGroup>
  <Accordion title="I turned an email off but it still arrives.">
    A few notices are mandatory. Security and account notices are always sent by email and ignore the grid, because losing one could cost you your account.
  </Accordion>

  <Accordion title="Why can I not switch a reminder back on?">
    The workspace has switched that reminder off for everyone. The control is disabled and says so. Ask an admin to turn it back on at `/settings/notifications`.
  </Accordion>

  <Accordion title="Do my settings follow me to my other workspace?">
    No. Each workspace keeps its own settings for you.
  </Accordion>

  <Accordion title="Where did the reminder settings on the Notifications settings page go?">
    They moved onto the person. Yours are here, on your profile. Anyone else's are on their member record. `/settings/notifications` is now workspace defaults only.
  </Accordion>

  <Accordion title="No email is arriving at all.">
    Check the **Email** column in the grid first, then check the address on your profile is the one you read. See [Email not arriving](/troubleshooting/email-not-arriving) if it still does not turn up.
  </Accordion>
</AccordionGroup>

## Related guides

<CardGroup cols={2}>
  <Card title="Your profile" icon="user" href="/account/your-profile">
    Where these settings live.
  </Card>

  <Card title="Workspace notification defaults" icon="sliders" href="/settings/notifications">
    What everyone gets by default.
  </Card>

  <Card title="Reminders" icon="alarm-clock" href="/notifications/reminders">
    How the three daily checks work.
  </Card>

  <Card title="Digests" icon="layers" href="/notifications/digests">
    Batching updates instead of sending each one.
  </Card>

  <Card title="Email notifications" icon="mail" href="/notifications/email-notifications">
    What the emails contain.
  </Card>

  <Card title="Your work schedule" icon="calendar" href="/account/your-schedule">
    The working day your reminders follow.
  </Card>
</CardGroup>