> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Your work schedule

> Open My Schedule to see the hours you are expected to work, your days off, and the timezone your schedule runs in for the next 14 days.

Your schedule is at `/{workspaceSlug}/my-schedule`, called **My Schedule** in the sidebar. It shows the hours you are expected to work over the next 14 days, starting today.

It is read-only. You cannot change your own schedule. An admin with the `schedule.manage` capability assigns it.

## Schedule vs tracked time

These two get mixed up often, and they answer different questions.

| Term             | What it is                                          |
| ---------------- | --------------------------------------------------- |
| **Schedule**     | What you are **expected** to work. Set by an admin. |
| **Tracked time** | What you **actually did**. Recorded by you.         |

Your timesheet compares the two. A short day is a day where tracked time came in under the schedule.

## When you can see it

**My Schedule** appears in the sidebar when both of these are true:

1. The **Work schedules** app is switched on for the workspace.
2. Your role holds the `schedule.view` capability.

If the app is off, the page shows a note about the app rather than your hours. If you lack `schedule.view`, it says you do not have access to schedules.

## What the page shows

### Today

A card at the top for today. It shows either the hours you are expected to work, or **Day off**.

When it is a working day, each work period is listed as a start and end time, for example `09:00 – 13:00` and `14:00 – 17:00`. A moon icon marks a period that ends the next day.

When the day is unusual, a badge says why:

| Badge          | Meaning                                    |
| -------------- | ------------------------------------------ |
| Holiday        | A workspace holiday                        |
| Leave          | Approved time off                          |
| Day off        | A one-off non-working day                  |
| Extra day      | A working day added to a normally free day |
| Adjusted hours | The day's hours were replaced              |
| Extra hours    | An extra work period was added             |

### The next 14 days

Under the card is **Upcoming Days**, one row per day. Each row shows the date, whether it is a **Workday** or **Off**, the work periods, any badge, and the total hours for that day.

Three filters sit above the list:

* **All**
* **Workdays**
* **Days Off**

### The summary

Three chips at the top of the page cover the whole 14 days: total hours, the number of workdays, and the number of days off.

## Which schedule you follow

A workspace can define several schedules. Which one applies to you is decided in this order:

<Steps>
  <Step title="A schedule assigned to you">
    A schedule aimed directly at you wins over everything else.
  </Step>

  <Step title="Your group's schedule">
    If you have none of your own, you follow your group's. Your **primary group** is the first one listed under **Groups** on the Employment tab of [your profile](/account/your-profile).
  </Step>

  <Step title="The workspace schedule">
    If neither applies, you follow the workspace default.
  </Step>
</Steps>

An assignment can also have a start date and an end date, so a schedule can apply for a season and then stop.

## Your timezone comes from your schedule

<Note>
  The timezone your hours run in belongs to the **schedule you follow**, not to the workspace. If nothing gives you one, TimeTracker falls back to the workspace timezone, and then to `UTC`.
</Note>

This matters for a distributed team. Two people on different schedules get different local start times, and their daily reminders arrive in their own morning rather than the workspace's. See [Schedule timezones](/schedules/schedule-timezones).

## Example

Sarah Lin is a Member at Northwind Studio. She is in the Design group, which follows a schedule called Standard week: Monday to Friday, `09:00 – 17:00`, 40 hours.

Sarah opens **My Schedule** on a Tuesday. The card at the top reads **8h expected** with a single period, `09:00 – 17:00`. The chips read 80h total, 10 workdays, 4 off.

Next Monday is a public holiday, so that row shows **Off** with a **Holiday** badge and a dash instead of hours. Her 14-day total drops to 72h.

Sarah is moving to a four-day week. She cannot change this herself, so she asks Tom Whitfield, an Admin, to assign her a personal schedule. Once he does, her own assignment wins over the Design group's, and the page updates.

## How an admin changes it

Only someone with `schedule.manage` can do this.

<Steps>
  <Step title="Build the schedule">
    Go to **Settings → Schedules**. A schedule has a name, a repeat of every week or every 2 weeks, a week start day, and a timezone. Each day is switched on or off and carries one or more work periods.
  </Step>

  <Step title="Assign it">
    Assign it to the whole workspace, to a group, or to one person, with a start date and an optional end date.
  </Step>

  <Step title="Add exceptions">
    Holidays, one-off days off, extra days and adjusted hours are added as exceptions. They are what produce the badges on your list.
  </Step>
</Steps>

An admin can also open your member record and see, on its **Schedule** section, the schedule assigned directly to you and the one you inherit.

## Common questions

<AccordionGroup>
  <Accordion title="Can I change my own hours?">
    No. A schedule is what the workspace expects of you, so an admin with `schedule.manage` sets it. Ask them.
  </Accordion>

  <Accordion title="My schedule shows the wrong times.">
    Check the timezone first. Your hours run in the timezone of the schedule you follow, which is not always the workspace timezone. If the timezone is right and the hours are wrong, ask an admin to check which schedule you are assigned.
  </Accordion>

  <Accordion title="I do not see My Schedule in the sidebar.">
    Either the **Work schedules** app is switched off for the workspace, or your role does not hold `schedule.view`. Ask an admin.
  </Accordion>

  <Accordion title="How far ahead can I look?">
    14 days, starting today.
  </Accordion>

  <Accordion title="Does approved leave show here?">
    Yes. An approved leave day shows as off, with a **Leave** badge.
  </Accordion>

  <Accordion title="Why does my day show more than one block of hours?">
    A day can hold several work periods, for example a morning and an afternoon with a break between them. Each is listed separately, and the day's total adds them up.
  </Accordion>
</AccordionGroup>

## Related guides

<CardGroup cols={2}>
  <Card title="My schedule" icon="calendar-days" href="/schedules/my-schedule">
    A closer look at the page.
  </Card>

  <Card title="Working hours and days off" icon="clock" href="/schedules/working-hours-and-days-off">
    How a working week is built.
  </Card>

  <Card title="Schedule timezones" icon="globe" href="/schedules/schedule-timezones">
    Why your timezone comes from your schedule.
  </Card>

  <Card title="Schedules overview" icon="calendar-range" href="/schedules/overview">
    The whole schedules app.
  </Card>

  <Card title="Your profile" icon="user" href="/account/your-profile">
    Your groups and your primary group.
  </Card>

  <Card title="Dates, times and timezones" icon="compass" href="/concepts/dates-times-and-timezones">
    How TimeTracker handles time.
  </Card>
</CardGroup>