> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Plans and pricing

> TimeTracker has one Free plan and one paid plan, Pro, billed monthly or yearly per person with access. See what each includes and where prices live.

There are two plans: **Free** and **Pro**. Pro is a single tier on two cadences – monthly or yearly. There is no enterprise tier, no add-on tier and no per-feature pricing.

## The plan structure

|                 | Free         | Pro                               |
| --------------- | ------------ | --------------------------------- |
| Price           | \$0, forever | Per person, per month or per year |
| People          | Up to 3      | No limit                          |
| What you can do | Record work  | Record work **and** resolve it    |
| Billing cadence | –            | Monthly or yearly                 |

<Info>
  Current prices live on the [TimeTracker pricing page](https://timetracker.in/pricing). The billing page in the app also shows the live price for your seat count before you pay.
</Info>

## How pricing is charged

**Per person with access.** The bill follows the number of people who can sign in to the workspace, not the number of projects, clients, hours or invoices.

The price shown in the app is the amount before tax. VAT or GST is added at checkout where it applies, so the checkout total can be higher than the figure on the plan card. The exact total is always shown before you pay.

## Monthly or yearly

Both cadences unlock exactly the same features. The only difference is how often you are charged.

|                 | Monthly                      | Yearly                             |
| --------------- | ---------------------------- | ---------------------------------- |
| Charged         | Every month                  | Once a year                        |
| Switching to it | Applies at your next renewal | Applies right away, with proration |

You can switch cadence at any time from **Settings → Plan & billing**.

## What Free includes

* Time tracking
* Projects and tasks
* Timesheets
* Clock in and out
* Time off
* Expenses
* Reports

## What Pro adds

* Approvals
* Planner
* Location rules
* Invoicing
* Payments
* Budgets
* Profitability
* Client portal
* Advanced reports
* Integrations
* Exports

<Note>
  **Reports is on every plan.** Free workspaces can build and read reports. What Pro adds is the depth – custom report definitions, scheduled reports and downloading a report as a file.
</Note>

## Trials

Your first workspace starts on a **14-day trial of Pro**, with every paid feature on. The trial is tied to you as a person, so a second workspace you create starts on Free instead.

The billing page shows the exact number of days left. When the trial ends, the workspace moves to Free and nothing is deleted.

## Example

Northwind Studio has 12 people. Maya compares the two cadences on the billing page:

1. She switches the toggle to **Yearly** and reads the total for 12 seats.
2. She switches back to **Monthly** and reads that total.
3. She picks yearly, because Northwind's client work is steady and she would rather pay once.

Later Northwind hires a 13th person. The seat count rises to 13 and the next invoice reflects it – Maya does not have to buy a seat by hand.

## Permissions

Seeing or changing the plan needs the `billing.manage` capability. Owners and admins hold it by default. It can be granted to a custom role.

Everyone else can still use the workspace normally. When they reach something their plan does not include, they see a message naming the feature and telling them to ask an owner or admin.

## Common questions

<AccordionGroup>
  <Accordion title="Is there a discount for paying yearly?">
    Compare the two totals on the [pricing page](https://timetracker.in/pricing) or on the billing page in the app. The app shows live prices for your exact seat count.
  </Accordion>

  <Accordion title="What currency am I charged in?">
    Our payment provider resolves the currency and any regional pricing at checkout. The total you see on the checkout screen is what you pay.
  </Accordion>

  <Accordion title="Does a client-portal contact cost a seat?">
    Yes. A portal contact is a login, so it counts. See [Seats](/billing/seats).
  </Accordion>

  <Accordion title="Can I buy only invoicing?">
    No. Pro is one bundle. Every paid feature comes together.
  </Accordion>

  <Accordion title="Why does the billing page say pricing is unavailable?">
    The app asks our payment provider for the live price. If that call fails, the page says so rather than showing a number that might be wrong. The exact amount is still confirmed at checkout.
  </Accordion>
</AccordionGroup>

## Troubleshooting

| Problem                                                | What it means                                                                        |
| ------------------------------------------------------ | ------------------------------------------------------------------------------------ |
| The price on the card is lower than the checkout total | The card shows the pre-tax amount. VAT or GST is added at checkout.                  |
| The seat count looks too high                          | Open invitations and client-portal contacts both count. See [Seats](/billing/seats). |
| "Pricing is unavailable right now"                     | The live price lookup failed. Try again, or continue – checkout confirms the amount. |

## Related guides

<CardGroup cols={2}>
  <Card title="Free vs Pro" icon="scale-balanced" href="/billing/free-vs-pro">
    The full feature comparison.
  </Card>

  <Card title="Start a subscription" icon="credit-card" href="/billing/start-a-subscription">
    Pick a cadence and upgrade.
  </Card>

  <Card title="Seats" icon="users" href="/billing/seats">
    How many people you are paying for.
  </Card>

  <Card title="Manage your subscription" icon="sliders" href="/billing/manage-your-subscription">
    Switch cadence, check renewal, resume.
  </Card>

  <Card title="Plans and features" icon="list-check" href="/concepts/plans-and-features">
    How plan gating works across the product.
  </Card>

  <Card title="Glossary" icon="book" href="/concepts/glossary">
    Plan, seat, capability and the rest.
  </Card>
</CardGroup>