> ## Documentation Index > Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt > Use this file to discover all available pages before exploring further. # Glossary > Every term used in TimeTracker, defined in plain language – from approval and budget to supervision scope, timecard, retainer and utilisation. Every term TimeTracker uses, in one place. Each entry links to the page that explains it properly. ## A **Adjustment** – A correction made to time that has already been approved. Needs `time.adjust`. See [adjustments](/approvals/adjustments). **Admin** – A role with full workspace control except deleting the workspace. See [roles](/concepts/roles-and-capabilities). **App** – A switchable area of the product, such as Invoices or Time Clock. Fifteen of them. Switching one off hides it without deleting anything. See [apps](/concepts/apps-and-modules). **Approval** – A reviewer accepting submitted work. Approved time is locked and becomes the basis for invoices. A Pro feature. See [approvals](/approvals/overview). **Archive** – Putting something away as finished. Archived records stay in reports. See [archive, trash and delete](/concepts/archive-trash-and-delete). **Assignee** – The person responsible for a task. See [assignees](/tasks/assignees). ## B **Billable** – An hour or expense that can be charged to a client. See [billable vs non-billable](/concepts/billable-vs-non-billable). **Billable rate** – What you charge a client for one hour. See [billable rates](/rates/billable-rates). **Billed** – Already placed on an invoice. Not the same as *billable*. **Block** – A planned piece of work placed on the calendar before it happens. Has one organiser and a participant roster. See [planner](/planner/overview). **Budget** – A ceiling on a project, in hours or money, one-time or monthly. See [how budgets work](/budgets/how-budgets-work). **Burn** – How much of a budget has been used. ## C **Capability** – One named permission, such as `time.approve`. There are 66. See [roles and capabilities](/concepts/roles-and-capabilities). **Client** – (1) A company you bill. (2) A role held by an external client contact who uses the portal. Context tells them apart. **Client portal** – A read-only window where a client sees their own projects and invoices. See [portal](/portal/overview). **Clock in / clock out** – Recording presence at work, without picking a task. See [Time Clock](/time-clock/overview). **Contractor** – The narrowest staff role. Tracks time and works tasks, but cannot see clients or build reports. **Cost rate** – What an hour costs your business. See [cost rates](/rates/cost-rates). **Custom role** – A role you build yourself from the capability list. See [custom roles](/team/custom-roles). ## D **Dependency** – A link saying one task cannot start until another finishes. See [task dependencies](/tasks/task-dependencies). **Digest** – A periodic summary email instead of individual notifications. Opt-in. See [digests](/notifications/digests). **Draft** – The starting state of a timesheet, invoice or expense, before it is sent anywhere. ## E **Effective rate** – Revenue divided by hours. Shows what you really earned per hour, including non-billable time. **Estimate** – A prediction of how long a task should take. On the task, not the project. See [budget vs estimate](/concepts/budget-vs-estimate). **Expense** – A cost that is not an hour. Can be billable. See [expenses](/expenses/overview). ## F **Finance** – A role that owns invoices, payments, expenses and exports, but not delivery. **Free** – The permanent free plan. Up to 3 people. Record work, but do not approve, invoice or export it. See [Free vs Pro](/billing/free-vs-pro). ## G **Group** – A standing team of people, used for reporting and supervision scope. See [groups](/team/groups). ## H **Holiday** – A non-working day defined for the workspace. See [holidays](/time-off/holidays). **Hours budget** – A budget measured in hours rather than money. See [hours vs money budgets](/budgets/hours-vs-money-budgets). ## I **Inbox** – Your notifications. **Not** a task list. See [inbox](/notifications/inbox). **Invoice** – A bill to a client, built from approved billable work. See [invoicing](/invoicing/overview). **Invitation** – A pending offer of access. It counts toward your seats before the person accepts. See [pending invitations](/team/pending-invitations). ## L **Leave policy** – The rules for a kind of time off: how much, how it accrues, who approves. See [leave policies](/time-off/leave-policies). **Locked** – Time that has been approved and can no longer be freely edited. ## M **Margin** – Revenue minus cost. See [profitability and margin](/budgets/profitability-and-margin). **Member** – (1) Anyone in a workspace. (2) The standard employee role. Context tells them apart. **Money budget** – A budget measured in currency. See [hours vs money budgets](/budgets/hours-vs-money-budgets). ## N **Non-billable** – Real work you cannot charge a client for. Still tracked, still costed. See [billable vs non-billable](/concepts/billable-vs-non-billable). ## O **Overdue** – An invoice past its due date and not fully paid. See [invoice statuses](/invoicing/invoice-statuses). **Owner** – The role that holds every permission, including deleting the workspace. One per workspace. **Override** – A per-person permission change. Deny-only: it can take a capability away, never grant one. See [per-person permissions](/team/per-person-permissions). ## P **Partially paid** – An invoice with some but not all of its value received. **Payment** – Money recorded against an invoice. See [record a payment](/invoicing/record-a-payment). **Period close** – Locking a date range so time inside it can no longer change. See [close a period](/approvals/close-a-period). **Planner** – Where you plan who works on what, before it happens. See [planner](/planner/overview). **Portal contact** – A client-side person with a login. Uses a seat. See [client contacts](/clients/client-contacts). **Pro** – The paid plan. Adds approvals, invoicing, budgets, exports, the portal and more. See [Free vs Pro](/billing/free-vs-pro). **Project** – One engagement for one client. See [projects](/projects/overview). **Project Manager** – The role that owns delivery: clients, projects, tasks, approvals, budgets and invoices. ## R **Rate** – The price of an hour. Billable or cost. See [rates explained](/concepts/rates-explained). **Rate snapshot** – The frozen copy of the rates stored on each time entry, so changing a rate later does not rewrite history. See [rate snapshots](/rates/rate-snapshots). **Reopen** – Undoing an approval so time can be edited again. Needs `time.reopenApproval`. See [reopen an approval](/approvals/reopen-an-approval). **Report source** – The kind of record a report reads: time entries, projects, tasks, expenses and so on. See [report sources](/reports/report-sources). **Retainer** – A recurring monthly budget that resets each period. See [recurring retainers](/budgets/recurring-retainers). **Role** – A named bundle of capabilities. Seven built in, plus any custom roles you build. See [roles](/concepts/roles-and-capabilities). ## S **Saved filter** – A filter combination you keep and reuse. See [saved filters](/tasks/saved-filters). **Schedule** – The recurring hours a person is expected to work. Also carries their timezone. See [schedules](/schedules/overview). **Section** – A phase or column inside a project that tasks move through. See [project sections](/projects/project-sections). **Seat** – One person with access, including invitations and portal contacts. See [seats](/billing/seats). **Slug** – The short workspace name in the URL. See [workspaces](/concepts/workspaces). **Submission** – Sending a week, timecard, expense or leave request for review. **Subtask** – A task nested under another task. See [subtasks](/tasks/subtasks). **Supervision scope** – Which people and projects a role can reach. Five levels. See [supervision scope](/concepts/supervision-scope). ## T **Tag** – A workspace-wide label you can put on tasks, from a fixed colour palette. See [task tags](/tasks/task-tags). **Task** – The unit of work, inside a section, inside a project. See [tasks](/tasks/overview). **Timecard** – A record of presence: clocked in, clocked out. Not the same as a time entry. See [timecards](/time-clock/timecards). **Time entry** – One person, one stretch of time, against one task or project. The atom of the product. See [time tracking](/time-tracking/overview). **Timer** – The live stopwatch that creates a time entry when you stop it. See [using the timer](/time-tracking/using-the-timer). **Timesheet** – One person's week of time entries, plus a submission state. See [how timesheets work](/timesheets/how-timesheets-work). **Trash** – A staging area before permanent deletion. Restorable for 30 days by default. See [trash and restore](/data/trash-and-restore). ## U **Utilisation** – Billable hours divided by total hours tracked. See [report metrics](/reference/report-metrics). ## V **Void** – Cancelling an invoice without deleting it. Terminal. See [void an invoice](/invoicing/void-an-invoice). ## W **Webhook** – An HTTPS callback that sends workspace events to your own systems. See [webhooks](/integrations/webhooks). **Workspace** – The container for your team, clients, projects and data. See [workspaces](/concepts/workspaces). ## Terms that are straightforward to confuse | These look alike | The difference | | -------------------------- | -------------------------------------------------- | | Estimate / Budget | Task-level prediction / project-level cap | | Billable rate / Cost rate | What you charge / what it costs you | | Billable / Billed / Paid | Can be charged / is on an invoice / money received | | Timer entry / Manual entry | Live stopwatch / typed afterwards. Same result. | | Submitted / Approved | Person is finished / reviewer accepted it | | Role / Capability | The bundle / one permission inside it | | Capability / Scope | May you / for whom | | App off / Not on plan | Hidden entirely / visible with a paywall | | Schedule / Tracked time | Expected / actual | | Time Clock / Time tracking | Presence at work / hours on a task | | Archive / Trash | Kept in reports / staged for deletion | | Client / Project | The company / one engagement for them | | Group / Project members | Standing team / who works on one project | ## Related guides The model these terms describe. How the records connect. Short answers to common questions. Matrices, statuses and metrics.