> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Delete a workspace

> Delete a whole TimeTracker workspace. Owner only, irreversible, and it removes every project, hour and invoice inside it. Export your data first.

Deleting a workspace removes the workspace and everything in it. Only the owner can do it, and it cannot be undone.

<Warning>
  This is permanent. There is no Trash for a workspace and no restore. **Export your data first** – see [Export your data](/data/export-your-data).
</Warning>

## What gets deleted

Everything the workspace owns:

|                      |                                                                                 |
| -------------------- | ------------------------------------------------------------------------------- |
| People               | Every membership and every pending invitation                                   |
| Clients and projects | Clients, projects, sections, project shares, client approvals                   |
| Tasks                | Tasks, comments, attachments, dependencies, activity, estimate revisions        |
| Time                 | Time entries, running timers, timesheet submissions                             |
| Time Clock           | Timecards, day summaries, timecard submissions                                  |
| Schedules            | Schedule templates, assignments, exceptions                                     |
| Money                | Rates, budgets, project financials, invoices, invoice lines, payments, expenses |
| Time off             | Leave policies, leave requests, balances, holidays                              |
| Planner              | Blocks and their participants                                                   |
| Reports              | Report definitions, scheduled reports, saved views                              |
| Connections          | Calendar connections, webhooks and their delivery history                       |
| Notifications        | Notifications, preferences, digests, reminders                                  |
| Settings             | Tags, groups, roles, expense categories, workspace settings                     |

**Every member loses access immediately.** Anyone still in the app sees a message saying the workspace was deleted, rather than a broken screen.

The subscription is cancelled as part of the deletion, so you are not charged again for a workspace that no longer exists.

## What survives

Two things are kept, and neither is reachable from the app:

* **The audit trail**, because it records the deletion itself. Erasing it would erase the evidence that the deletion happened.
* **The billing history**, because it is a financial record with its own retention requirement.

Neither contains your clients, projects, tasks, hours or invoices.

## Before you delete

<Steps>
  <Step title="Export your data">
    **Settings → Export → Export all data**. Exports is a Pro feature, so do this while the workspace is still on Pro. See [Export your data](/data/export-your-data).
  </Step>

  <Step title="Download any invoice PDFs you need">
    Invoices you have sent to clients are part of your financial records.
  </Step>

  <Step title="Tell your team">
    Everyone loses access the moment you confirm.
  </Step>

  <Step title="Consider the alternatives">
    If you only want to stop paying, [cancel the subscription](/billing/cancel-or-downgrade) instead – the workspace stays on Free and nothing is deleted. If you personally want out, [leave the workspace](/account/leave-a-workspace).
  </Step>
</Steps>

## How to delete a workspace

<Steps>
  <Step title="Open Settings → Danger zone">
    It is the last item in the settings menu, under a separator. It only appears for the workspace owner.
  </Step>

  <Step title="Click Delete workspace">
    The card is titled **Delete this workspace** – "Permanently removes the workspace, its members, and invites. This can't be undone."
  </Step>

  <Step title="Read the confirmation">
    The modal is headed "Delete", followed by the workspace name, and states that the action is permanent.
  </Step>

  <Step title="Type the workspace name">
    The name is shown in a copy-ready chip with a copy button. Copy it, paste it into the field, and the **Delete workspace** button enables. It stays disabled until the text matches exactly.
  </Step>

  <Step title="Confirm">
    Click **Delete workspace**. You are taken to your workspace list, with a message confirming which workspace was deleted.
  </Step>
</Steps>

## Example

Maya Ellis is closing Northwind Studio.

1. She exports everything from **Settings → Export** and saves the bundle to her own drive.
2. She tells Tom, Priya, Daniel, Sarah, Jonas and Ana the date.
3. On the day, she opens **Settings → Danger zone** and clicks **Delete workspace**.
4. The modal asks her to type `Northwind Studio`. She uses the copy button, pastes it, and confirms.
5. She lands on her workspace list. Northwind is gone.
6. Sarah, mid-timer in another tab, sees a message telling her the workspace was deleted.
7. The Pro subscription is cancelled automatically. Nothing renews.

## Permissions

| Action             | Capability         | Who            |
| ------------------ | ------------------ | -------------- |
| Delete a workspace | `workspace.delete` | **Owner only** |

This is the one capability that separates Owner from Admin. An Admin holds every other permission in the workspace and still cannot delete it.

`workspace.delete` is also owner-exclusive: it can never be granted to a custom role, not even one built to look like an admin. That closes the path where an admin creates a role that can delete the workspace.

If you are not the owner, **Danger zone** does not appear in your settings menu.

<Tip>
  If the current owner has left, transfer ownership to the person who should hold it, then delete from that account.
</Tip>

## What happens next

* You are redirected to your workspace list at once.
* Every member loses access immediately, and sees a message explaining why.
* The workspace URL stops working.
* The subscription is cancelled – no further charges.
* The rest of the workspace's records are removed in the background, in stages, until nothing is left.

## Common questions

<AccordionGroup>
  <Accordion title="Can I recover a deleted workspace?">
    No. There is no Trash for a workspace.
  </Accordion>

  <Accordion title="Can an admin delete the workspace?">
    No. Only the owner. It is the single permission an admin does not have.
  </Accordion>

  <Accordion title="Will I be refunded?">
    The subscription is cancelled so nothing renews. Check the billing portal for the state of the period you already paid for.
  </Accordion>

  <Accordion title="Do I have to cancel the subscription first?">
    No. Deleting the workspace cancels it for you.
  </Accordion>

  <Accordion title="What happens to my other workspaces?">
    Nothing. Each workspace is separate, with its own members, data and plan.
  </Accordion>

  <Accordion title="What do my team members see?">
    A message telling them the workspace was deleted, rather than an error or an empty screen.
  </Accordion>

  <Accordion title="Can I reuse the workspace URL afterwards?">
    Treat a deleted URL as gone. Create the new workspace with a new name and slug.
  </Accordion>

  <Accordion title="I only want to stop paying. Is there another way?">
    Yes. Cancel the subscription. The workspace moves to Free, everyone keeps working, and nothing is deleted. See [Cancel or downgrade](/billing/cancel-or-downgrade).
  </Accordion>

  <Accordion title="I want to leave, but the workspace should continue.">
    Leave the workspace instead, or transfer ownership first. See [Leave a workspace](/account/leave-a-workspace).
  </Accordion>
</AccordionGroup>

## Troubleshooting

| Problem                                         | Cause                         | Fix                                                    |
| ----------------------------------------------- | ----------------------------- | ------------------------------------------------------ |
| No **Danger zone** in Settings                  | You are not the owner         | Ask the owner, or have ownership transferred           |
| The **Delete workspace** button will not enable | The typed name does not match | Use the copy button on the chip and paste it           |
| "Couldn't delete this workspace"                | The action did not complete   | Reload and try again. If it persists, contact support. |
| The old workspace still shows in my list        | The list is cached            | Reload the page                                        |

## Related guides

<CardGroup cols={2}>
  <Card title="Export your data" icon="download" href="/data/export-your-data">
    Take a full copy before you delete.
  </Card>

  <Card title="Cancel or downgrade" icon="circle-minus" href="/billing/cancel-or-downgrade">
    Stop paying without deleting anything.
  </Card>

  <Card title="Delete permanently" icon="trash" href="/data/delete-permanently">
    Destroying a single record instead.
  </Card>

  <Card title="Leave a workspace" icon="right-from-bracket" href="/account/leave-a-workspace">
    Remove yourself, keep the workspace.
  </Card>

  <Card title="Your data" icon="database" href="/data/overview">
    Archive, Trash, delete and export.
  </Card>

  <Card title="Roles and capabilities" icon="shield" href="/concepts/roles-and-capabilities">
    Why only the Owner can do this.
  </Card>
</CardGroup>