> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Create a workspace

> How to create a TimeTracker workspace, choose a URL slug, set the currency and timezone, and understand what belongs in one workspace versus several.

A **workspace** is the container for your team, clients, projects and data. Creating
one is the first thing you do, and the person who creates it becomes its **Owner**.

## When you need a new workspace

Most businesses need exactly one. Create a second only when you have genuinely
separate books:

| Situation                                   | What to do                                             |
| ------------------------------------------- | ------------------------------------------------------ |
| One agency, several clients                 | **One workspace.** Use one client record per customer. |
| One agency, two offices                     | **One workspace.** Use [groups](/team/groups).         |
| Two unrelated businesses                    | **Two workspaces.**                                    |
| Your agency plus freelance work on the side | **Two workspaces.**                                    |
| You want to trial something safely          | A second workspace, then delete it.                    |

<Warning>
  Do not create a workspace per client. You would split your reporting, lose
  cross-client profitability, and pay for each workspace separately.
</Warning>

## Create it

<Steps>
  <Step title="Open the workspace switcher">
    In the sidebar, then choose **Create workspace**. If you have just signed up, you
    are taken through this automatically.
  </Step>

  <Step title="Name the workspace">
    Use your business name – "Northwind Studio". This is what people see in the
    switcher and in emails.
  </Step>

  <Step title="Note the URL slug">
    A short name is generated from the workspace name, like `northwind-studio`. It
    appears in every URL and does not change afterwards:

    ```
    app.timetracker.in/northwind-studio/projects
    ```
  </Step>

  <Step title="Set the default currency">
    The currency budgets, rates, invoices and reports use by default. Individual
    rates can be recorded in others. See
    [currencies](/rates/currencies-and-exchange-rates).
  </Step>

  <Step title="Set the timezone">
    This is the workspace's reference timezone. Each **person's** timezone comes from
    their work schedule, not from here. See
    [dates, times and timezones](/concepts/dates-times-and-timezones).
  </Step>

  <Step title="Create">
    You land in the new workspace as its Owner.
  </Step>
</Steps>

## About the slug

The slug is generated from the workspace name, and it is **fixed once the workspace
is created**. Renaming the workspace later does not change it.

That is a good thing: every link you share keeps working even if you rebrand. It also
means the name you type at creation decides your URL, so type the one you want.

| Workspace name   | Slug you get       |
| ---------------- | ------------------ |
| Northwind Studio | `northwind-studio` |
| Harbor & Co      | `harbor-co`        |

If another workspace already holds that slug, a number is added to keep it unique.

## What is set up for you

A new workspace arrives ready to use:

* **You** as Owner, with every permission
* The 15 [apps](/concepts/apps-and-modules) in their default state – most on, with
  Time Clock and Location rules off
* The seven standard [roles](/concepts/roles-and-capabilities)
* Sensible date and time formats you can change
* The **Free** plan

You do not have to configure anything before your team can start tracking.

## What to do next

<Steps>
  <Step title="Add a client and a project">
    [Create your first project](/getting-started/create-your-first-project)
  </Step>

  <Step title="Set rates">
    Without a rate, hours have no monetary value.
    [Set a person rate](/rates/set-a-person-rate)
  </Step>

  <Step title="Invite your team">
    [Invite your team](/getting-started/invite-your-team)
  </Step>

  <Step title="Work the checklist">
    [Setup checklist](/getting-started/setup-checklist)
  </Step>
</Steps>

## Permissions

Anyone with an account can create a workspace, and becomes its Owner.

Inside an existing workspace:

| Action                    | Capability                 | Roles          |
| ------------------------- | -------------------------- | -------------- |
| Change workspace settings | `workspace.updateSettings` | Owner, Admin   |
| Delete the workspace      | `workspace.delete`         | **Owner only** |

## Common questions

<AccordionGroup>
  <Accordion title="How many workspaces can I belong to?">
    As many as you like. You pick between them at sign-in, and switch inside the app.
    See [switching workspaces](/getting-started/switching-workspaces).
  </Accordion>

  <Accordion title="Can I change the workspace name later?">
    Yes, any time, with no side effects. The **slug** is the risky one.
  </Accordion>

  <Accordion title="Can I move a project between workspaces?">
    No. Clients, projects and hours belong to their workspace permanently.
  </Accordion>

  <Accordion title="Do I pay for each workspace?">
    Yes. Each carries its own subscription and its own seat count. See
    [seats](/billing/seats).
  </Accordion>

  <Accordion title="Can I transfer ownership?">
    Yes. An Owner can hand the role to someone else, and must do so before leaving.
    See [change someone's role](/team/change-someones-role).
  </Accordion>

  <Accordion title="What if I create a workspace by mistake?">
    Delete it. It is Owner-only, irreversible, and asks you to type the name to
    confirm. See [delete a workspace](/data/delete-a-workspace).
  </Accordion>
</AccordionGroup>

## Related guides

<CardGroup cols={2}>
  <Card title="Workspaces explained" icon="building" href="/concepts/workspaces">
    What lives inside one, and what does not.
  </Card>

  <Card title="General settings" icon="gear" href="/settings/general">
    Name, slug, currency and timezone.
  </Card>

  <Card title="Set up a new workspace" icon="list-check" href="/guides/set-up-a-new-workspace">
    The thorough setup guide.
  </Card>

  <Card title="Invite your team" icon="user-plus" href="/getting-started/invite-your-team">
    Bring people in.
  </Card>
</CardGroup>