> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Your notification settings

> Choose which TimeTracker notifications reach you and whether they arrive in-app, by email, or both. Includes the rule that decides what wins.

Your notification settings live on **your profile**, not on the workspace. Open
your avatar, then pick the **Notifications** tab.

Everything you set here applies to you, in this workspace only.

## What you control

A table with one row per kind of notification and two switches per row:

| Column     | What it does                                                        |
| ---------- | ------------------------------------------------------------------- |
| **In-app** | A row in your [Inbox](/notifications/inbox) and a count on the bell |
| **Email**  | A message to your account email address                             |

Switching both off silences that kind entirely.

## The rows

| Row               | What it covers                                            |
| ----------------- | --------------------------------------------------------- |
| **Assignments**   | A task is assigned to you                                 |
| **Due soon**      | A task you own is nearing its due date                    |
| **Overdue**       | A task you own has passed its due date                    |
| **Mentions**      | Someone @mentions you in a comment                        |
| **Timesheets**    | Timesheet submitted, approved, or rejected                |
| **Budget alerts** | A project crosses a budget threshold                      |
| **Scope changes** | A client requests a project scope change                  |
| **Invoices**      | An invoice is sent or its status changes                  |
| **Time off**      | A leave request is submitted, approved, or rejected       |
| **Timecard**      | A missing clock-out, correction decision, or approved day |

## How to change a setting

<Steps>
  <Step title="Open your profile">
    Click your avatar in the top bar, then **Notifications**. You can also reach
    it from the **Notifications** item in the account menu.
  </Step>

  <Step title="Find the row">
    Ten rows, listed above. Use the description under each to check you have the
    right one.
  </Step>

  <Step title="Flip the switch">
    Toggle **In-app**, **Email**, or both.
  </Step>
</Steps>

Changes save as you make them. There is no save button.

<Note>
  If a switch does not stick, an error appears: *"Couldn't save that preference.
  Please try again."* Nothing else changed – try the switch again.
</Note>

## What wins when settings disagree

Four levels decide whether a notification reaches you on a channel. Highest wins.

| Level | What it is                                                                | Can you change it?             |
| ----- | ------------------------------------------------------------------------- | ------------------------------ |
| 1     | **Built into the product** – the invite email and the two security alerts | No                             |
| 2     | **Your own switch**                                                       | Yes – this page                |
| 3     | **The workspace default**                                                 | Yes, your switch beats it      |
| 4     | **The product default**                                                   | Yes, everything above beats it |

Two things follow from this:

* **A workspace default never overwrites your choice.** An admin changing the
  default only affects people who have never picked for themselves.
* **If you have never touched this page, you get the normal set.** Nothing is
  silently off.

<Info>
  Three messages ignore this entirely: the invitation email sent to a new person,
  and the two security alerts – **email address changed** and **unusual sign-in**.
</Info>

## Daily reminders are on the same screen

Below the notification table sits **Your daily reminders**, with three checks you
control separately. Reminders behave differently to everything above: a reminder
is on only if **both** the workspace and you have it on.

Full detail in [Reminders](/notifications/reminders).

## Example

Sarah Lin is a senior designer at Northwind Studio. She wants to know
immediately when work is aimed at her, and to read everything else at her own
pace.

| Row           | In-app | Email | Why                                                   |
| ------------- | ------ | ----- | ----------------------------------------------------- |
| Assignments   | On     | On    | New work should interrupt her                         |
| Mentions      | On     | On    | Someone is waiting on an answer                       |
| Due soon      | On     | Off   | She checks her own list each morning                  |
| Overdue       | On     | On    | This one should sting                                 |
| Timesheets    | On     | Off   | She sees the approval when she next opens TimeTracker |
| Budget alerts | Off    | Off   | Not her call – Priya owns the budget                  |
| Invoices      | Off    | Off   | Finance handles invoices                              |

Her mailbox now carries assignments, mentions and overdue tasks only.

## Options and settings

| Setting                        | Where                                 | Applies to                  |
| ------------------------------ | ------------------------------------- | --------------------------- |
| In-app and email, per row      | Your profile → **Notifications**      | You, this workspace         |
| Daily reminder slots and times | Your profile → **Notifications**      | You, this workspace         |
| The workspace starting point   | **Settings → Notifications**          | Everyone who has not chosen |
| Your email address             | [Your profile](/account/your-profile) | You                         |

## Permissions

| Action                           | Capability                                 | Roles        |
| -------------------------------- | ------------------------------------------ | ------------ |
| Change your own settings         | None                                       | Everyone     |
| Change another person's settings | `member.changeRole` on their member record | Owner, Admin |
| Change the workspace default     | `workspace.updateSettings`                 | Owner, Admin |

An Owner or Admin can open someone's member record and set their notifications
for them, from the **Notifications** tab on that record. This is for helping a
colleague, not for enforcement – the person can change it straight back.

<Note>
  Going to **Settings → Notifications** without `workspace.updateSettings` shows a
  card titled **"Looking for your reminders?"** with a **Go to my profile** button.
  That is the workspace page, and it is not where your own settings live.
</Note>

## What happens next

The next notification of that kind follows your new setting. Anything already
queued still arrives.

Turning email off does not turn the notification off. The in-app row still lands
in your Inbox unless you switch that off too.

## Common questions

<AccordionGroup>
  <Accordion title="Where exactly are my settings?">
    Your profile, **Notifications** tab. **Settings → Notifications** is the
    workspace-wide page and only Owners and Admins can change it.
  </Accordion>

  <Accordion title="Do my settings follow me between workspaces?">
    No. They are per person **per workspace**. Set them in each one.
  </Accordion>

  <Accordion title="Can I turn off one specific notification?">
    No, you switch a row. Each row covers a small family of related events. Find
    your notification in the
    [notification types reference](/notifications/notification-types) to see which
    row governs it.
  </Accordion>

  <Accordion title="Can my admin force a notification on me?">
    Not through this screen. A workspace setting is a default that your own choice
    beats. Daily reminders are the exception – an admin switching a reminder slot
    off for the workspace is a floor you cannot raise.
  </Accordion>

  <Accordion title="Why do I still get emails after switching everything off?">
    Check for the three mandatory messages – an invite you were sent, or a
    security alert on your account. Those cannot be switched off.
  </Accordion>

  <Accordion title="Can I get notifications in Slack?">
    Not directly. Webhooks can push the same events to any endpoint you control,
    which is how teams route them onward. See
    [Webhooks](/integrations/webhooks).
  </Accordion>
</AccordionGroup>

## Troubleshooting

**A switch flips back.** The save failed. An error toast appears when this
happens. Try again, and check your connection.

**I turned something on but nothing arrives.** Confirm you are not the person
performing the action – you are always excluded from your own. Then check the app
that owns it is turned on under **Settings → Apps**.

**I cannot find the notification I want to stop.** Look the type up in the
[notification types reference](/notifications/notification-types). It names the
category for every type.

## Related guides

<CardGroup cols={2}>
  <Card title="Notifications overview" icon="bell" href="/notifications/overview">
    How the notification system fits together.
  </Card>

  <Card title="Workspace defaults" icon="building" href="/notifications/workspace-notification-defaults">
    Set the starting point for everyone.
  </Card>

  <Card title="Reminders" icon="alarm-clock" href="/notifications/reminders">
    Your three daily checks, in your own timezone.
  </Card>

  <Card title="Notification types" icon="list" href="/notifications/notification-types">
    Every notification, its trigger, and its recipients.
  </Card>

  <Card title="Inbox" icon="inbox" href="/notifications/inbox">
    Read and clear your in-app notifications.
  </Card>

  <Card title="Notification preferences" icon="user" href="/account/notification-preferences">
    The account-level view of the same settings.
  </Card>
</CardGroup>