> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Apps reference

> All 15 TimeTracker apps in one table – group, default state, the plan feature that unlocks each, dependencies, and what switching one off actually does.

The 15 switchable areas of TimeTracker, with everything you need to decide what to
turn on. Set them at **Settings → Apps**.

## All 15 apps

| App                     | Group       | On by default | Plan    | Requires                        |
| ----------------------- | ----------- | :-----------: | ------- | ------------------------------- |
| Time tracking           | Work        |      Yes      | Free    | Projects & tasks                |
| Projects & tasks        | Work        |      Yes      | Free    | –                               |
| Timesheets              | Work        |      Yes      | Free    | Time tracking                   |
| Reports                 | Work        |      Yes      | Free    | –                               |
| Work schedules          | Work        |      Yes      | Free    | –                               |
| Time Clock              | Work        |     **No**    | Free    | Work schedules                  |
| Time Off                | Work        |      Yes      | Free    | –                               |
| Resource Planner        | Work        |      Yes      | **Pro** | Projects & tasks                |
| Location rules          | Work        |     **No**    | **Pro** | –                               |
| Invoices                | Money       |      Yes      | **Pro** | Projects & tasks                |
| Expenses                | Money       |      Yes      | Free    | Projects & tasks                |
| Budgets & profitability | Money       |      Yes      | **Pro** | Projects & tasks, Time tracking |
| Client portal           | Connections |      Yes      | **Pro** | Projects & tasks                |
| Calendar                | Connections |      Yes      | **Pro** | Resource Planner                |
| Webhooks & API          | Connections |      Yes      | **Pro** | –                               |

<Note>
  **Reports is on every plan.** The app itself is free. What Pro adds is the depth –
  custom reports, scheduled delivery and export.
</Note>

## What each app does

| App                         | Description                                                                                                          |
| --------------------------- | -------------------------------------------------------------------------------------------------------------------- |
| **Time tracking**           | Track hours with a timer or enter them by hand, against any task or project – including the timer in the top bar.    |
| **Projects & tasks**        | Organise work into clients, projects and tasks, with sections, boards and lists.                                     |
| **Timesheets**              | Each person's week in one grid. Send it for review, approve it, and lock approved time so only admins can change it. |
| **Reports**                 | Build reports on where time and money went, save them, schedule delivery and export the results.                     |
| **Work schedules**          | Recurring hours that set what each person is expected to work, and what their timesheet is measured against.         |
| **Time Clock**              | Your team can record their hours at work each day without logging time on specific tasks.                            |
| **Time Off**                | Track vacations, sick leave and any other PTO type, with policies, balances and public holidays.                     |
| **Resource Planner**        | Allocate people across projects, monitor capacity, and see when they free up for new work.                           |
| **Location rules**          | Require people to be on an office network, or at a named place, before they can clock in, track time, or submit.     |
| **Invoices**                | Create invoices from tracked time and expenses, then record what clients pay.                                        |
| **Expenses**                | Log expenses along with time, attach receipts, reimburse people and make sure it is all invoiced accurately.         |
| **Budgets & profitability** | Set a budget per project and watch cost, billable value and margin against it.                                       |
| **Client portal**           | Give clients a read-only view of their projects, approvals and invoices.                                             |
| **Calendar**                | Keep planned blocks and Google Calendar in step, both ways.                                                          |
| **Webhooks & API**          | Send workspace events to your own systems over HTTPS.                                                                |

## What switching an app off does

Nothing is ever deleted.

| App                         | What happens when it is off                                                                                                                                               |
| --------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Time tracking**           | Timers and time entry are hidden everywhere, including the top bar. Every hour already recorded is kept; timesheets and reports stop gaining new ones.                    |
| **Projects & tasks**        | Clients, projects and tasks are hidden, and nothing new can be created against them. Everything already recorded is kept.                                                 |
| **Timesheets**              | The weekly timesheet and its reviews are hidden, and nothing new is submitted or approved. Time carries on being tracked, and everything already approved stays approved. |
| **Reports**                 | Reports and scheduled deliveries are hidden and stop being sent. Saved reports are kept.                                                                                  |
| **Work schedules**          | Schedules are hidden and timesheets stop showing expected hours. Saved schedules are kept.                                                                                |
| **Time Clock**              | The clock and timecards are hidden. Recorded sessions are kept, and missing clock-out reminders stop.                                                                     |
| **Time Off**                | Time off is hidden and new requests stop. Balances and past requests are kept, and accrual pauses.                                                                        |
| **Resource Planner**        | The planner is hidden and blocks stop syncing to calendars. Planned work is kept.                                                                                         |
| **Location rules**          | Location rules stop applying straight away and everyone can clock in and submit from anywhere. Your rules, the people they cover, and the history are all kept.           |
| **Invoices**                | Invoices are hidden and stop being created, sent or chased. Every invoice and payment is kept.                                                                            |
| **Expenses**                | Expenses are hidden and stop being added to invoices. Logged expenses and receipts are kept.                                                                              |
| **Budgets & profitability** | Budget figures and threshold alerts are hidden on projects. Tracked totals keep building, so the numbers are right the moment you switch it back on.                      |
| **Client portal**           | Clients can no longer sign in to the portal. Their comments, approvals and uploads are kept.                                                                              |
| **Calendar**                | Syncing stops in both directions. Events already in Google Calendar stay there, and connections are kept.                                                                 |
| **Webhooks & API**          | Endpoints stop receiving events. Anything that happens while it is off is queued and delivered when you turn it back on. Configuration and delivery history are kept.     |

<Tip>
  **Location rules is the emergency exit.** A mistyped address range can stop a whole
  company clocking in. Switching the app off restores everyone immediately and keeps
  every rule intact for the fix.
</Tip>

## Dependencies both ways

Dependencies are enforced in both directions:

* **Switching an app on** pulls in whatever it needs. Turning on Time Clock turns on
  Work schedules too, because expected hours and absence come from a schedule.
* **Switching an app off** takes its dependents with it. Turning off Projects & tasks
  would take Time tracking, Timesheets, the Planner, Invoices, Expenses, Budgets, the
  Client portal and the Calendar with it.

The confirmation shows you what else will move before anything happens.

### The dependency chains

| Chain                                          | Reading                                                                                         |
| ---------------------------------------------- | ----------------------------------------------------------------------------------------------- |
| Projects & tasks → Time tracking → Timesheets  | A time entry needs something to record against. A timesheet totals time entries.                |
| Work schedules → Time Clock                    | Expected minutes and absence detection come from the schedule.                                  |
| Projects & tasks → Resource Planner → Calendar | A planned block is allocated to a project. There is nothing to mirror to Google without blocks. |
| Projects & tasks + Time tracking → Budgets     | A budget sits on a project and is consumed by tracked time.                                     |

## App off vs not on your plan

These look nothing alike once you know the difference.

|                | App switched **off**                  | Feature **not on your plan**                  |
| -------------- | ------------------------------------- | --------------------------------------------- |
| What you see   | Nothing. Gone from the sidebar.       | Still in the sidebar, with an upgrade screen. |
| Who changes it | An Owner or Admin, instantly and free | Upgrading the plan                            |
| Where          | Settings → Apps                       | Your subscription                             |

## Permissions

| Action                  | Capability                 | Roles        |
| ----------------------- | -------------------------- | ------------ |
| Switch an app on or off | `workspace.updateSettings` | Owner, Admin |

## Common questions

<AccordionGroup>
  <Accordion title="Which apps are off when I start?">
    Two. Time Clock and Location rules are opt-in, because both change how a team
    works day to day.
  </Accordion>

  <Accordion title="Can I switch an app off for one person?">
    No. An app is a workspace-wide switch. To limit one person, use their role or a
    [per-person permission override](/team/per-person-permissions).
  </Accordion>

  <Accordion title="Does switching apps off reduce my bill?">
    No. Pricing is per seat, not per app.
  </Accordion>

  <Accordion title="What happens to webhook events while the app is off?">
    They queue. Nothing is dropped. Switch Webhooks & API back on and the queued
    events deliver.
  </Accordion>
</AccordionGroup>

## Related guides

<CardGroup cols={2}>
  <Card title="Apps and modules" icon="toggle-on" href="/concepts/apps-and-modules">
    The concept, with worked examples.
  </Card>

  <Card title="The Apps settings page" icon="sliders" href="/settings/apps">
    The screen itself, control by control.
  </Card>

  <Card title="Plans and features" icon="tag" href="/concepts/plans-and-features">
    What Free and Pro each include.
  </Card>

  <Card title="I cannot see a feature" icon="circle-question" href="/troubleshooting/i-cannot-see-a-feature">
    Which of the four gates is closed.
  </Card>
</CardGroup>