> ## Documentation Index
> Fetch the complete documentation index at: https://docs.timetracker.in/llms.txt
> Use this file to discover all available pages before exploring further.
# Apps: turn features on or off
> Switch parts of TimeTracker on or off for your whole workspace. See all 15 apps, what each one needs, and what turning one off actually hides.
**Apps** decides which parts of TimeTracker your workspace uses. Turning an app
off hides it for everyone and stops new entries. It never deletes anything.
Find it at **Settings → Apps**.
## What an app is
An app is a whole switchable area of the product – Invoices, Time Off, the
Resource Planner. Switch one off and it disappears: its sidebar item goes, its
screens go, and nothing new can be created in it.
Everything already recorded stays exactly where it is. Switch the app back on
and it is all still there.
**An app being off is not the same as a feature not being on your plan.**
* **Off** – hidden entirely. It leaves the sidebar. This is your choice.
* **Not on your plan** – it stays visible, and shows an upgrade prompt instead
of working.
Two different gates, two different fixes.
## All 15 apps
Apps are grouped as **Work**, **Money** and **Connections**, in that order.
### Work
| App | On by default | Plan | Needs |
| ---------------- | ------------- | ---------- | ---------------- |
| Projects & tasks | Yes | Free | – |
| Time tracking | Yes | Free | Projects & tasks |
| Timesheets | Yes | Free | Time tracking |
| Reports | Yes | Every plan | – |
| Work schedules | Yes | Free | – |
| Time Clock | **No** | Free | Work schedules |
| Time off | Yes | Free | – |
| Resource Planner | Yes | Pro | Projects & tasks |
| Location rules | **No** | Pro | – |
### Money
| App | On by default | Plan | Needs |
| ----------------------- | ------------- | ---- | ------------------------------- |
| Invoices | Yes | Pro | Projects & tasks |
| Expenses | Yes | Free | Projects & tasks |
| Budgets & profitability | Yes | Pro | Projects & tasks, Time tracking |
### Connections
| App | On by default | Plan | Needs |
| -------------- | ------------- | ---- | ---------------- |
| Client portal | Yes | Pro | Projects & tasks |
| Calendar | Yes | Pro | Resource Planner |
| Webhooks & API | Yes | Pro | – |
**Reports is on every plan.** The app itself is never plan-locked. What a plan
tiers is the depth – custom reports, scheduling and export are Pro.
## What each app does, and what you lose
| App | What it does | What happens when you switch it off |
| --------------------------- | ------------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Projects & tasks** | Organises work into clients, projects and tasks, with sections, boards and lists | Clients, projects and tasks are hidden, and nothing new can be created against them. Everything already recorded is kept |
| **Time tracking** | Tracks hours with a timer or by hand, against any task or project, including the timer in the top bar | Timers and time entry are hidden everywhere, including the top bar. Every hour already recorded is kept. Timesheets and reports stop gaining new ones |
| **Timesheets** | Each person's week in one grid, sent for review, approved, then locked | The weekly timesheet and its reviews are hidden. Nothing new is submitted or approved. Time carries on being tracked, and anything already approved stays approved |
| **Reports** | Builds reports on where time and money went, saves them, schedules delivery, exports results | Reports and scheduled deliveries are hidden and stop being sent. Saved reports are kept |
| **Work schedules** | Recurring hours that set what each person is expected to work | Schedules are hidden and timesheets stop showing expected hours. Saved schedules are kept |
| **Time Clock** | Records hours at work each day, without logging time to specific tasks | The clock and timecards are hidden. Recorded sessions are kept, and missing clock-out reminders stop |
| **Time off** | Vacations, sick leave and other leave types, with policies, balances and public holidays | Time off is hidden and new requests stop. Balances and past requests are kept, and accrual pauses |
| **Resource Planner** | Allocates people across projects and shows capacity | The planner is hidden and blocks stop syncing to calendars. Planned work is kept |
| **Location rules** | Requires people to be on an office network or at a named place before they can clock in, track time or submit | Rules stop applying straight away and everyone can clock in and submit from anywhere. Your rules, the people they cover, and the history are all kept |
| **Invoices** | Creates invoices from tracked time and expenses, then records payments | Invoices are hidden and stop being created, sent or chased. Every invoice and payment is kept |
| **Expenses** | Logs expenses with receipts, reimburses people, bills them on | Expenses are hidden and stop being added to invoices. Logged expenses and receipts are kept |
| **Budgets & profitability** | Sets a budget per project and tracks cost, billable value and margin | Budget figures and threshold alerts are hidden on projects. Tracked totals keep building, so the numbers are right the moment you switch it back on |
| **Client portal** | Gives clients a read-only view of their projects, approvals and invoices | Clients can no longer sign in to the portal. Their comments, approvals and uploads are kept |
| **Calendar** | Keeps planned blocks and Google Calendar in step, both ways | Syncing stops in both directions. Events already in Google Calendar stay there, and connections are kept |
| **Webhooks & API** | Sends workspace events to your own systems over HTTPS | Endpoints stop receiving events. Anything that happens while it is off is queued and delivered when you turn it back on. Configuration and delivery history are kept |
**Location rules is the emergency exit.** A mistyped address range can stop a
whole company clocking in. Switching the app off restores everyone immediately
and keeps every rule intact so you can fix it.
## Apps that need other apps
Some apps cannot work alone. Time Clock needs Work schedules, because expected
minutes and absence detection come from the schedule. Budgets needs both
Projects & tasks and Time tracking, because a budget is set on a project and
consumed by tracked time.
**You do not have to work out the order.** The switch does it for you, in both
directions:
* Turning an app **on** also turns on whatever it needs.
* Turning an app **off** also turns off whatever needed it.
Each row tells you before you click. A row reads either
"Turning this off also turns off Timesheets." or "Turning this on also turns on
Work schedules." – so you know what a single click will move.
Nothing is hidden behind a disabled switch. Projects & tasks has six dependents,
and it is the app most worth being able to switch off, so the page tells you
what comes with it rather than refusing the click.
## How to switch an app
Go to **Settings → Apps**. The first card shows a count, such as
`12 of 15 on`.
Each row gives the app's name, what it does, and a note if the click will
move other apps too.
The switch moves at once. If the server refuses the combination, it moves
back.
A message appears saying what happened, what you lose, and what else moved.
It carries an **Undo** button.
### Undo
Every switch-off offers **Undo**. Undo puts back the exact state of everything
that moved, not only the switch you clicked. Turning an app off is reversible
and destroys nothing, so it does not ask you to confirm – it gives you a fast
way back instead.
## What each row can look like
| State | What you see | Why |
| ------------------------------- | --------------------------------------------------- | ---------------------------------------------------- |
| Available | A switch | The choice is yours |
| On your plan, will move others | A switch plus a note naming them | So you know before you click |
| Not on your plan, currently off | A plan badge and a **View plans** button, no switch | A control that cannot work is never shown |
| Not on your plan, currently on | A switch **and** a **View plans** button | You may always give up an app you are not paying for |
That last row matters after a downgrade. Apps default to on, so a workspace on
Free can have paid apps still running. You keep the switch, and it only travels
one way – to off. You cannot switch on an app your plan does not cover.
The count on the first card reads, for example,
`12 of 15 on · 3 available on a paid plan`. The second number only counts apps
your plan does not cover **and** that are not already running.
## Example
Northwind Studio does not clock people in and out, so Time Clock is off – it is
off by default anyway.
Maya decides to try it. She opens **Settings → Apps** and finds Time Clock under
**Work**. The row says "Turning this on also turns on Work schedules." She flips
the switch. Both apps come on together, and the confirmation names Work
schedules so nobody wonders where it came from.
Two weeks later the team decides against it. Maya switches Time Clock off. Work
schedules stays on, because nothing forced it off – it was only pulled in as a
requirement, and timesheets still use it.
## Permissions
| Action | Capability | Roles that hold it by default |
| ----------------------- | -------------------------- | ----------------------------- |
| See which apps are on | None – open to members | Everyone |
| Switch an app on or off | `workspace.updateSettings` | Owner, Admin |
Seeing the list is open on purpose. It is the fastest answer to "why has
Invoices disappeared". If you cannot change anything, the page tells you that
only owners and admins can.
## Common questions
No. Not one of the 15 apps deletes anything. The area is hidden and stops
accepting new entries. Everything already recorded is kept, and it is all
there when you switch the app back on.
Your plan does not include it. The row shows a plan badge and a **View
plans** button instead of a switch. See
[Plans and features](/concepts/plans-and-features).
Because they depend on each other. Turning an app on brings in what it
needs; turning one off takes its dependents with it. The row warns you
first, and the confirmation names everything that moved.
No. An app is on or off for the whole workspace. To limit one person, use
roles and capabilities instead. See
[Roles and capabilities](/concepts/roles-and-capabilities).
Time Clock and Location rules. Everything else is on by default. Both are
deliberate opt-ins – neither should land in everyone's sidebar unannounced.
They are queued, not dropped. When you turn Webhooks & API back on, the
queued events are delivered.
## Related guides
The concept behind switchable areas.
What Free includes and what Pro adds.
Work out which of the three gates is hiding something.
Every settings page and who can open it.
Limit what one person can do, rather than the whole workspace.
Upgrade to unlock a plan-locked app.