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Everything you can take out of TimeTracker, and the format it comes in.

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What exports, and how

Exports are a Pro feature. On Free you can read every number on screen – you just cannot take it out as a file. See plans and features.

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CSV

Plain text, comma separated, standards-compliant. It opens in any spreadsheet.

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Excel (.xlsx)

The same rows as the CSV, but every cell is a real typed value rather than text, so you can sort, filter and pivot without cleaning it up first. Grouped reports keep their outline, so you can collapse and expand groups in Excel.

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PDF

A rendered, page-numbered document, built for sending to someone rather than for analysis. The PDF writes each cell exactly as it appears on screen. Nothing is re-totalled or re-formatted on the way out, so the document and the page always agree. Invoices are the other PDF surface, and they carry your sender details, line items, taxes and totals. See invoice sender details.

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The screen, the CSV and the Excel file always agree

Report totals are computed once and shared by all three outputs. The on-screen total, the CSV total row and the Excel total cell match to the cent, by construction. If they ever disagree, that is a bug worth reporting. See contact support.

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Large exports run in the background

You can keep working while a background export runs. Narrowing the date range is the quickest way to keep an export in the immediate lane.
Export files are kept for a limited time. If a download link stops working, run the export again – the data has not gone anywhere, only the generated file.

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The full workspace export

This is the no-lock-in guarantee: a complete, portable copy of everything in the workspace. Run it from Settings → Export. It needs the data.export capability, which Owners, Admins and Finance hold.

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Pivot reports cannot be exported yet

A pivot report has no export option. Rebuild it as a grouped report to export it, or export the underlying grouped view. See grouping and pivots.

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What is in an export depends on who runs it

An export is a snapshot of what you can see, not of the whole workspace.
  • Columns you lack the capability for are dropped. Someone without time.viewCost gets a file with no cost column.
  • Rows outside your supervision scope are not included.
Two people exporting the same saved report can get different files, and both are correct.

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Permissions

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Common questions

It should not – durations are written as elapsed hours precisely so they do not wrap at 24. If you see a wrapped value, check that the cell format was not changed after the file was opened.
Yes. Set the report’s time format to decimal, and the export follows it.
You do not hold the capability that column needs. Cost, margin and roster columns are all gated. See report metrics.
Reports can be scheduled to arrive by email on a regular basis. See schedule a report.

Export a report

The three formats, step by step.

Export your data

Take a full copy of the workspace.

Schedule a report

Have it emailed on a schedule.

Export a timesheet

Getting a week out as a file.

Export leave

Requests and balances.

Export hours for payroll

The month-end payroll routine.