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Settings → Export takes a complete copy of this workspace out of TimeTracker in open formats. The page is headed Export – “Take everything in this workspace with you, in open formats.” The nav item sits in the Data group. It is hidden entirely from anyone without the data.export capability.
This is the whole-workspace export. A report export is a different, narrower thing – see Report export vs workspace export below.

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What is on the page

One card, Export all your data, described on screen as:
Clients, projects, time, rates, invoices and more, as JSON plus per-entity CSV. Large workspaces are prepared in the background – keep working and we’ll post a download link here when it’s ready.
Under it is one button: Export all data. That is the whole screen. There are no options, no date range and no dataset picker.

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Who can export

Two things decide this, and they are not the same thing. If you hold data.export but are not the Owner, the page opens and the button is disabled, with the line: “Only the workspace owner can export all data.” At Northwind Studio that means Maya Ellis (Owner) runs the export. Tom Whitfield (Admin) and Daniel Okafor (Finance) can open the page but not run it.
data.export is the workspace-wide bulk export. It does not imply cost visibility – seeing cost figures stays governed by time.viewCost and rate.viewCost. See /concepts/roles-and-capabilities.

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Plan

Exporting is a Pro feature. The plan feature is exports. On Free, the Export all data button carries a Pro badge. Clicking it opens an upgrade dialog: Either way there is a Not now button to close it.
Export is not one of the switchable apps. There is no app to turn on or off – the page is always in Settings for anyone holding data.export.

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How to export

1

Open the page

Go to Settings → Export.
2

Click Export all data

Press the Export all data button.
3

Wait, or keep working

A small workspace builds immediately and your browser downloads the file. A larger workspace is prepared in the background and you get a toast: “Preparing your export. We’ll notify you here when it’s ready to download.”
4

Collect the file

For the background path, a notification tells you when it is ready. It is titled “Your workspace export is ready” and reads “A complete export of your workspace (34 tables) is ready to download.”
If the request fails you get a toast: “Export failed. Try again in a moment.”

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Which path you get

The count is the total across every dataset, not per dataset. You do not choose the path – it is picked for you.

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What you get

One file, named workspace-export-YYYY-MM-DD.json. It is a JSON file that carries both formats together: The JSON envelope always carries a key for every dataset, even when that dataset is empty. An empty dataset comes through as an empty list, never a missing key, so the shape is the same every time.
Money is exported exactly as recorded, as exact decimal values. Nothing is rounded, reformatted or converted. Timestamps pass through unchanged.
Every CSV cell is guarded against formula injection. A value that starts with = cannot run as a formula when you open the CSV in a spreadsheet.

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What the bundle includes

The export covers 34 datasets, written in referential order – parents before the records that point at them. Tags are not a separate dataset. They travel inside the project and task rows they belong to.

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What is not in the bundle

Be aware of the gaps before you rely on the file as a full archive. These areas are not included:
  • Time off – leave requests and leave balances
  • Time Clock – clock-in and clock-out sessions
  • Resource Planner – planned blocks
  • Timesheet submissions, the weekly submit-and-approve records. The underlying time entries are included.

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Report export vs workspace export

These are two different things with two different permissions. Holding one does not give you the other. See /reports/export-a-report.

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What happens next

  • The export is recorded in the workspace activity log. Only non-sensitive details are recorded – never a rate, an amount or a cost figure.
  • The “ready” notification goes to the person who asked for it, and to nobody else. It is kept for 30 days.
  • Running an export changes nothing in the workspace. It is a read.

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Common questions

No. This button exports everything. For a filtered slice, build a report and export that instead.
No. It is a single .json file that holds the JSON envelope and the per-dataset CSV text together.
That is expected. data.export opens the page; only the workspace Owner can run the export.
The attachment records are included. Treat the bundle as a data export, not a file archive.
Your workspace is over the inline threshold, so it is being prepared in the background. Carry on working – you are notified when it is ready.

Export your data

The whole picture on getting data out.

Export formats

The shape of what you download.

Export a report

The narrower, filtered export.

Roles

Granting data.export to a custom role.

Free vs Pro

Why exporting is a Pro feature.

Delete a workspace

Export before you delete – deletion cannot be undone.