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TimeTracker is one system for running client work. You plan projects, track hours, approve timesheets, watch budgets and send invoices in the same place. The point is simple: every task carries both the work and the money. You always know whether a client project is still profitable – before it becomes a problem.

Quickstart

Set up a workspace and track your first hour in about ten minutes.

How TimeTracker works

The model behind the product, in one page.

Track work for a client

The full journey, from a new client to a paid invoice.

Roles and permissions

Who can see and do what, and how to change it.

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Start here

New to TimeTracker? Work through these in order.
1

Create your workspace

A workspace holds your team, clients, projects and data. Create a workspace
2

Invite your team

Add the people who will track time, and give each one a role. Invite your team
3

Add a client and a project

A client is the company you bill. A project is one engagement for them. Create your first project
4

Track an hour

Start the timer, or type the hours in afterwards. Both work. Track your first hour
5

Finish the setup

Set rates, budgets and schedules once, and the numbers look after themselves. Setup checklist

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The chain

Almost everything in TimeTracker sits on one chain. It is worth learning early, because each link explains the next. Client → Project → Task → Estimate → Time entry → Approval → Budget impact → Invoice → Payment Sarah spends 3 hours on a task for Bluebird Coffee. Her billable rate is 100anhour,sotheprojectearns100 an hour, so the project earns 300. Her cost rate is 45anhour,soitcosts45 an hour, so it costs 135. That $165 gap is the margin, and it lands on the project budget the moment she saves the entry. Read how TimeTracker works for the full model.

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Browse by area

Time tracking

Timers, manual entries and the calendar view.

Projects

Clients, projects, sections and visibility.

Tasks

Boards, lists, estimates, filters and bulk edits.

Timesheets

The weekly grid, submission and locking.

Approvals

Timesheets, timecards, expenses and leave in one inbox.

Budgets

Hours or money, retainers, alerts and margin.

Rates

What you charge, what it costs, and which rate wins.

Invoicing

Turn approved time into an invoice and record payment.

Reports

Build, save, share, schedule and export.

Your team

Members, groups, roles and seats.

Client portal

Give clients a read-only window on their own work.

Workspace settings

Every switch, in one place.

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Common questions

No. Each area is an app you can switch on or off in workspace settings. If you do not invoice from TimeTracker, switch Invoices off and it disappears. See apps and modules.
Recording work is free – time tracking, timesheets, expenses, time off and clocking in. Resolving it is paid – approving, invoicing and exporting. Free workspaces hold up to 3 people. See Free vs Pro.
Never. A client-portal contact sees only their own company’s work, and never sees cost rates, margin or anything belonging to another client. See what clients can see.
There are four different reasons, and they look similar. Work through I cannot see a feature.
No. You can export your data at any time on a paid plan, and deleting something moves it to Trash first so mistakes are recoverable. See your data.

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Need help?

Email [email protected]. Tell us your workspace name, what you expected, and what happened instead – that is usually enough to solve it on the first reply.

Glossary

Every term in the product, defined once.

FAQ

Short answers to the questions people ask most.

All guides

End-to-end workflows for real business routines.

Reference

Matrices, statuses, metrics and limits.