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A timesheet is your tracked time for one period, gathered in one place so you can send it for review. You fill it in, submit it, and a reviewer approves it.

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What is a timesheet?

A timesheet is not a separate record. It is a view over the time entries you already tracked. Every time entry you create lands in the timesheet for the period that contains it. When the period is done, you submit the whole thing at once.
A period is the unit a timesheet is submitted and approved as. Your workspace chooses the length – weekly, biweekly, or monthly. The daily grid always shows 7 days at a time.

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Where timesheets live

Open Time in the sidebar. The page has two parts. The Timesheets tab is the one this section covers. Timecards are a separate record with their own approval chain – see /time-clock/overview.

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The chain a timesheet sits in

1

You track time

A timer or a manual entry creates a time entry against a task or project.
2

Entries roll into a period

Every entry in the date range belongs to that period’s timesheet.
3

You submit the period

The whole period goes for review at once. It locks from edits while it waits.
4

A reviewer approves or asks for changes

Approved time is settled. Rejected time comes back to you as a draft.
5

Approved billable time can be invoiced

Money flows from there.

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What you see on the page

The Time page gives you one set of controls that stay put as you move around.
  • A period navigator – back arrow, the period label (click it to jump to a date), forward arrow, and a Today button.
  • A view toggle with two icons – List view and Grouped view.
  • A live Tracked total and a status badge for the period.
  • A Submit timesheet button, or Withdraw submission once it is in review.
  • A member picker, if you are allowed to see other people’s time.

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Example

Sarah Lin at Northwind Studio tracks 32 hours across the week – 24 on Bluebird Coffee’s Website Redesign and 8 on Harbor Logistics’ Mobile App. On Friday she opens Time, checks the week reads 32:00:00, and clicks Submit timesheet. The period goes to Priya Raman, who runs delivery. Priya opens Approvals, sees Sarah’s week in the queue, checks the split, and approves it. Sarah’s 24 billable hours on Website Redesign are now settled and ready to be invoiced.

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Options and settings

Two workspace settings shape every timesheet. Both live in Settings → Time policies. Owners and admins can change these. See /settings/time-policies.

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Permissions

A capability says whether you may. Supervision scope says whose time you reach. Both have to pass – see /concepts/supervision-scope.

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Plan and app gating

Timesheets are free. Anyone on any plan can fill one in and submit it. Approving is Pro. On the Free plan submissions still arrive and still queue up. Nothing is deleted or lost. The day the workspace upgrades, the whole backlog is there to clear. See /concepts/plans-and-features. The Timesheets app also has to be switched on in Settings → Apps. It depends on the Time tracking app, so that has to be on too.

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Common questions

No. The timer already creates the entries. The timesheet is the same time, grouped by period. You only need to submit it.
Yes. A zero-hour period submits like any other and follows the same review flow.
No. A timesheet records hours against tasks and projects. A timecard records when you were at work – clock in and clock out. They have separate approvals.
You, and anyone who holds time.viewOthers and supervises you. A plain Member only ever sees their own.

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Troubleshooting

  • The Time page is missing. The Time tracking app is switched off in Settings → Apps, or your role has no time capabilities.
  • The Submit button is greyed out. A timer is still running, or an entry is missing something your workspace requires. See /timesheets/submit-a-timesheet.
  • You cannot edit an entry. The period is already submitted, approved, or locked. See /timesheets/edit-a-submitted-timesheet.

How timesheets work

Periods, entries and the review loop, explained end to end.

Fill in a timesheet

The list and grouped views, and how to enter hours.

Submit a timesheet

Send a period for approval and withdraw it if you need to.

Timesheet statuses

Every status, every legal move, and who can make it.

Approvals overview

The reviewer’s side of the same workflow.

Time tracking overview

Where the entries in a timesheet come from.