Skip to main content
Managers can look at a teammate’s time, and – with the right capability – change it or add to it. This page covers how, and where the limits are.

​
Why it exists

  • Someone is on leave and their timesheet is due.
  • A person tracked to the wrong project and cannot fix it themselves.
  • You are reviewing a period before you approve it.
  • A team member has no login and their hours arrive on paper.

​
Two things must both be true

Seeing another person’s time needs a capability and a scope. A Project Manager with time.viewOthers still only sees the people their scope reaches. Both checks run on every read. See Supervision scope.

​
View someone’s timesheet

1

Open Time

Click Time in the sidebar.
2

Use the picker at the top right

It shows My timesheet by default. Open it and pick a person. Only people in your scope are listed.
3

Read the banner

A blue bar appears: “Viewing Sarah Lin’s timesheet.” If you cannot edit, it adds “(read-only)”.
4

Move around their period

The arrows, period label and Today button all work as usual.
If you do not hold time.viewOthers, the picker is replaced by a flat My time label you cannot open.

​
Edit their entries

With time.editOthers you can use the row menu on their entries – Edit, Duplicate, Mark billable, Delete – exactly as on your own. Without it, the whole period is read-only and the row actions are greyed out.
An approver reviewing a submitted period can still correct entries there. That is the one place a submitted entry is editable, and it is done from the approval screen. See Approve a timesheet.

​
Add time on someone’s behalf

The Add entry action on the Time page only ever creates an entry for yourself. To create one for a teammate, use the Calendar.
1

Open the Calendar

Press ⌘K, type “calendar”, press Enter.
2

Pick the person

Use the scope picker in the header. Choose their name, not All teammates.
3

Create the entry

Click Add entry, or drag across the slot they worked.
4

Fill in and save

Project, task, description and billable all work as normal. Click Save entry.
All teammates is a read-only overview. You cannot create an entry while it is selected – pick a single person first.
You can also fix and add entries from the timesheet review screen while approving a period.

​
Submitting for someone

Submitting a teammate’s period is a separate capability, time.submitOnBehalf. When it is used, the timesheet records who submitted it, and the meta line reads “Submitted 3 Aug 2026, 09:14 by Priya Raman”. See Submit on behalf of someone.

​
Example

Sarah Lin is off sick on Friday and her week is due.
  1. Priya Raman opens Time and picks Sarah Lin in the member picker.
  2. The banner confirms she is viewing Sarah’s timesheet.
  3. Two Thursday entries were logged against Monthly Retainer but belong to Website Redesign. Priya opens each row menu, clicks Edit, changes the project, and saves.
  4. Sarah mentioned a two-hour Wednesday call that never got logged. Priya opens the Calendar, picks Sarah, drags out the block, and saves it.
  5. Priya submits Sarah’s period on her behalf. The timesheet records that it was Priya who sent it.
The entries use Sarah’s rates, not Priya’s, because rates follow the person the time belongs to.

​
Permissions

Finance holds none of these – it can post adjustments but does not track or review time. Members and Contractors only ever see their own.

​
What happens next

  • The entry belongs to the person you created it for, not to you.
  • Their rate snapshot is used, so the billable value and cost are theirs.
  • The time counts toward their timesheet, their daily limit and their period.
  • Every on-behalf change is recorded in the workspace audit trail.
  • They may be notified, depending on their notification settings.

​
Common questions

They are outside your supervision scope. The capability lets you see other people; the scope decides which ones. Ask an owner or admin to widen it.
No. A locked period refuses new entries from everyone. Corrections go through adjustments.
Yes. A member added directly, with no email, still has a timesheet and accepts on-behalf entries. See Add a member directly.
The rate of the person the entry belongs to, on the date of the work. Never yours.
It depends on their notification settings. The change is always recorded in the audit trail either way.

​
Troubleshooting

Time tracking permissions

The full capability table.

Supervision scope

Who a manager can actually see.

Submit on behalf of someone

Send a teammate’s period for approval.

Calendar view

Where on-behalf entries are created.