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Submitting a timecard tells your manager the period is finished. It also freezes the period, so the days stop changing while it is under review.

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When to submit

Submit at the end of your workspace’s period – a week, two weeks, or a month. Before you do:
  • Every day is clocked out. No Incomplete rows.
  • Any missing clock-out is fixed. No Fix badges.
  • The Variance column matches what actually happened.

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Submit it

1

Open the Timecards tab

Go to Time, then the Timecards tab.
2

Move to the period

Use the arrows or the period label.
3

Check the worked total

The bar shows Worked as H:MM:SS, with a status badge beside it.
4

Click Submit timecard

If your workspace has approvers set up, a dialog opens.
5

Choose an approver

The dialog is Submit timecard for approval – “Choose who should review this period’s timecard.” Pick a name from Approver.
6

Click Submit

You get the toast “Timecard submitted for approval”.
The approver box remembers your last choice, so most weeks are two clicks.
If there are no eligible approvers, the submission goes straight through with no dialog.

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The statuses

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What freezing means

While a period is Submitted or Approved:
  • Its day figures stop recalculating.
  • Its shifts cannot be edited, added or deleted.
  • The Edit times action disappears from the row menus.
That is the point. The approver is looking at a fixed record, not a moving one.

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Withdraw a submission

Changed your mind before anyone reviewed it?
1

Click Withdraw submission

The button replaces Submit timecard while the period is submitted.
2

Confirm

The dialog asks Withdraw 13 – 19 Jul? with “This pulls the timecard back from approval and returns it to draft so the days can be edited again.”
3

Click Withdraw timecard

You get “Timecard withdrawn – the period is editable again.”
Withdrawing is only offered on your own timecard, and only while it is still Submitted.

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After a review

Fix what they asked for, then click Submit timecard again. If a period was already approved and something is wrong, an owner or admin can reopen it. That needs timecard.reopen and a written reason.

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Example

Sarah Lin finishes the week of 13 July at Northwind Studio.
  1. She opens Time → Timecards and checks the five rows. Thursday reads Incomplete – she forgot to clock out.
  2. She uses Edit times to set Thursday’s clock-out to 17:15. The day flips to Present.
  3. Worked now reads 38:45:00 against 40 scheduled hours.
  4. She clicks Submit timecard, picks Priya Raman as the approver, and clicks Submit.
  5. Priya approves it on Monday. The badge turns Approved.

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Permissions

Self-approval is allowed – a manager can approve their own timecard.

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Plan gating

Submitting is a Free feature. Approving is Pro.
A Free workspace can clock in, build timecards and submit them. The submissions sit and wait. The day the workspace upgrades, the whole backlog can be cleared – nothing is lost.
See Plans and features.

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What happens next

  • Your approver is notified that a timecard is waiting.
  • The period appears in the Approvals area for people who can review it.
  • Once approved, the period stays frozen unless someone reopens it.

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Common questions

The same as your timesheet period – weekly, biweekly or monthly. An owner or admin sets it in Settings → Time policies.
Yes. They are two separate submissions with their own buttons, statuses and approvers, even though both live on the Time page.
Fix it first. An open session leaves the day unfinished, and the worked total will be wrong.
Anyone in the workspace who holds timecard.approve and whose scope reaches you. The list is filtered to exactly those people.
No. Withdraw submission only appears while the status is Submitted. After approval, an owner or admin reopens it instead.

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Troubleshooting

Timecards

Getting the period right before you submit.

Approve a timecard

The reviewer’s side.

Reopen an approval

Undoing a sign-off.

Time Clock permissions

Who can submit and approve.