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Settings → Calendar is where you link your own Google Calendar to this workspace. Once linked, your planned blocks and your Google events stay in step in both directions. The nav item is called Calendar. It sits in the Integrations group, and the page itself is headed Integrations – “Connect external services to this workspace.”
The concept lives on /integrations/google-calendar. This page documents the screen.

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Before you start

block.manage is held by Owner, Admin, Project Manager, Member and Contractor. Finance and Client do not hold it. If you open the page without block.manage, the card shows one line: “You need block-management permission to connect a calendar.”

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The connection is yours, not the workspace’s

Each person links their own Google account, once per workspace. Sarah Lin linking her calendar in Northwind Studio does not link Jonas Bergman’s. He connects his own, or he does not sync at all. Turning the app on does not connect anyone. Every person connects for themselves.

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What is on the page

One card, Google Calendar, described as “Two-way sync between your Planner blocks and your Google Calendar.”

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Before you connect

A single button: Connect Google Calendar. That is the whole empty state.

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After you connect

There is no calendar picker on this page. Your main Google calendar is the one that syncs.

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How to connect

1

Open the page

Go to Settings → Calendar.
2

Start the connection

Click Connect Google Calendar. You leave TimeTracker and land on Google’s sign-in and consent screen.
3

Approve the access

Approve the calendar access Google asks for. Google sends you back to this page.
4

Check the result

A toast says “Google Calendar connected.” and the card switches to the connected view. If something went wrong, the toast says “Couldn’t connect Google Calendar. Please try again.” and you can press Connect Google Calendar again.

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Which direction each thing moves

Timed events on your Google Calendar become blocks on your planner lane.
  • All-day events are skipped. Only timed events map to blocks.
  • Cancelling an event in Google deletes the matching block.
  • When an event and its block have both changed, the more recent change wins.
  • Imported blocks wear the colour you set in Imported event color.

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Blocks with more than one person

The card states this on screen:
A block you plan with other people is created here as one event with them as guests, so it reaches their calendars too – and can carry a Google Meet link. A teammate who has not connected Google still gets the block in TimeTracker; they are not on the invite.
Only the organizer pushes the block. If Priya Raman plans a block with Sarah Lin and Jonas Bergman, Priya’s connection creates one Google event and invites both. Sarah’s own sync records only her RSVP on that event – it never creates a second block and never overwrites Priya’s title or times. See /planner/multi-person-blocks.

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When syncing runs

A full sync covers 30 days back and 90 days ahead. After that first pass, only what changed since the last run is pulled.

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Changing the imported event colour

1

Open the colour picker

Next to Imported event color, click the swatch.
2

Pick a colour

Choose from the named colour palette. It saves as soon as you pick.
The change applies to future syncs and recolours the Google events you have already imported, so you see it immediately.

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How to disconnect

1

Click Disconnect

On the connected card, click Disconnect.
2

Confirm what happened

A toast says “Google Calendar disconnected. Imported blocks were kept.”
Disconnecting unlinks your Google account. Blocks that came in from Google stay in your planner as ordinary local blocks. Events already on your Google Calendar stay there too.
You can disconnect even when the Calendar app is switched off. Withdrawing your own consent never depends on an admin turning something back on first.

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Errors and reconnecting

To reconnect after a problem, press Connect Google Calendar again and go through Google’s consent screen. There is no separate “reconnect” button.

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App off vs not on your plan

These are two different states, and they look different. Because Calendar requires the Resource Planner app, switching the Planner off takes Calendar with it. See /settings/apps.

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Common questions

No. The connection is yours. Other people see your planned blocks under the planner’s normal visibility rules, not your Google Calendar.
No. There is no calendar picker on this page. Your main Google calendar is used.
All-day events are skipped on purpose. Only timed events map to time blocks.
Only the organizer pushes a block to Google, and they invite the others as guests. If you did not receive the invite, check that the organizer has connected their own calendar and that your email address on the block matches the one Google knows.
Connecting needs block.manage, which the Finance role does not hold. See /concepts/roles-and-capabilities.

Google Calendar

How the two-way sync behaves day to day.

Resource Planner

Planned blocks – the thing that gets mirrored.

Multi-person blocks

Organizers, guests and who pushes the event.

Apps

Switching Calendar on or off, and its Planner requirement.

Plans and features

Why Integrations is a Pro feature.

All settings

Every settings page and who can open it.