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Some people in a workspace clock in and out. Others never do. You can switch clocking off for one person without touching their role or anyone else’s.

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Why it exists

Clocking in is a working style, not a rank. A senior designer and a junior designer may hold the same role, but only one of them is on a timecard. Rather than building a second role for that, TimeTracker lets you make an exception on the person.

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Where the switch is

1

Open the roster

Go to Settings → Team Members.
2

Open the person

Click their name to open their member record.
3

Go to the Employment tab

The tabs run Profile, Employment, Rates, Schedule and so on.
4

Find Time & attendance

The card is titled Time & attendance – “Whether this person clocks in and out, regardless of what their role allows.”
5

Switch Clock in and out off

The switch reads positively. On means they can clock in.
6

Click Save

You get “Employment details saved.”

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What it does

Switching it off:
  • Hides the clock button in that person’s top bar.
  • Refuses any clock-in or clock-out from them.
  • Leaves their timecard, past shifts and rates exactly as they are.
The helper text says it plainly: “Off hides the clock button for this person only. Their timecard, past shifts and rates stay exactly as they are.”
Nothing is deleted. Every shift they already recorded stays on their timecard and in reports. This only stops new ones.

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It can only take away

This override is deny-only. It narrows what a role grants – it can never widen it. That means:
  • If their role does not grant clocking, this switch cannot give it to them.
  • If the Time Clock app is off for the workspace, this switch changes nothing.
In both cases the switch is shown off and disabled, with a line explaining why: There is nothing an exception could add in either case.

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You cannot switch it off mid-shift

If the person is clocked in right now, saving is refused:
They’re clocked in right now. Clock them out on their timecard first, then turn this off.
This is deliberate. Clocking out needs the same capability as clocking in, so taking it away mid-shift would strand their open session – they could never close it, and their timecard would carry an unbounded shift. The fix: open their timecard, set the correct clock-out under Edit times, then come back and switch clocking off.

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Turning it back on

Switch Clock in and out back on and save. The person follows their role again, and the clock button reappears for them.
Turning it back on stores nothing special – it removes the exception. A stored value always means “this person is an exception”, never “this person is normal”.

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Example

Northwind Studio runs the Time Clock for its studio staff. Maya Ellis, the founder, holds the Owner role, which grants clocking. She does not clock in and does not want the button in her top bar.
  1. She opens Settings → Team Members and clicks her own name.
  2. On the Employment tab she switches Clock in and out off and clicks Save.
  3. The clock button disappears from her top bar.
  4. Everyone else on the team is untouched.
Later, Ana Ferreira joins as a Contractor. Her role grants clocking, but Northwind pays her by deliverable, so Tom Whitfield switches it off on her record too.

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Permissions

Changing this needs member.changeRole, which is Owner and Admin only. A Project Manager cannot switch clocking off for someone. The person themselves cannot change it – it is on their record, not in their own settings.

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Alternatives

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Common questions

No. Time tracking and the Time Clock are separate. Someone with clocking off can still run a timer and log hours against tasks.
No. Everything already recorded stays and still appears in reports.
No. The override is deny-only. Change their role or build a custom role instead.
There is no notification for this. The clock button stops appearing. Tell them yourself.
Either the workspace app is off or their role does not grant clocking. The line under the label says which.

Time Clock permissions

Which roles can clock in.

Per-person permissions

Other deny-only overrides.

Member record

Everything on a person’s record.

Settings: apps

Turning the Time Clock on or off for everyone.