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The Resource Planner is a calendar of intended work. You put blocks of time on people’s calendars, and the Planner tells you whether the week you just built is realistic. Open it from Planner in the sidebar.
Resource Planner is a Pro feature and an app you switch on. See /concepts/plans-and-features and /concepts/apps-and-modules.

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What a block is

A block is a span of intended time on one or more people’s calendars.
A block is a plan, not a record. It never creates a time entry. See /planner/planner-vs-tracked-time.

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The layout

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The calendar

One grid, three views, switched with the Month / Week / Day tabs. The grid is drawn in the workspace timezone, in 30-minute slots, with an all-day row at the top and a line marking now.

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The Calendars sidebar

A panel on the left, collapsed by default. Open it with the panel button next to the Planner title. It has four layers you can switch on and off: Task markers are off by default because a due date is a deadline, not occupied time – drawing every one of them buries the actual plan. Weekly non-working days are always shaded, whatever the layers say. Those are structural.

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The capacity strip

Below the grid on Week and Day views:
Capacity – Planned 28h of 40h – Logged 12h – Healthy
It sums everyone currently on screen. Month view hides it. See /planner/capacity-and-workload.

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Viewing other people

With time.viewOthers, the member picker overlays any set of teammates on the same grid, Google-Calendar style. Each block names whose it is. Scheduling is singular; viewing is not. Dragging is decided per block, not per view. Inside an overlay your own blocks stay movable while a teammate’s need block.manageOthers.

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How to plan a block

1

Pick the week and the person

Use Week, then the member picker if you are planning for someone else.
2

Drag out a slot

In Week or Day, drag across empty space. The times are prefilled. In Month, a day click prefills the date and defaults to 09:00 to 10:00.
3

Fill in the block

Add tasks or a title, set the colour, adjust the times, add participants.
4

Save

Click Save block. It appears on the grid.
5

Adjust by dragging

Drag a block to move it, or drag its edge to resize it. The change saves as you drop it.
Full detail at /planner/plan-work-blocks.

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Example

Priya Raman plans the Bluebird Coffee week at Northwind Studio.
1

She overlays the delivery team

Sarah Lin, Jonas Bergman and Ana Ferreira. Three calendars on one grid.
2

She reads the strip

Planned 46h of 100h – Light. There is room.
3

She picks Sarah alone

The overlay collapses to one person, so she can create blocks again.
4

She blocks the work

Tuesday and Wednesday, 09:00 to 13:00, task Homepage wireframes. Sarah’s strip now reads Planned 8h of 40h.
5

She books a group review

Thursday 15:00 to 16:00, title Bluebird design review, participants Sarah, Jonas and Ana. That hour lands on all four calendars.

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Plan and app

Turning the Planner off hides it and stops blocks syncing to calendars. Every planned block is kept.

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Permissions

Full detail at /planner/planner-permissions.

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Common questions

No. Blocks and time entries are separate. Log time with the timer or a manual entry.
Yes. A block needs either at least one task or a title. A titled block with no task is fine for a meeting or a call.
Yes. Non-working days are shaded, and capacity is measured against expected hours from each person’s schedule.
You are overlaying several calendars. Pick exactly one person.
Yes, both ways, when the Calendar app is on and you connect your account. See /integrations/google-calendar.

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Troubleshooting

Plan work blocks

Every field on a block.

Capacity and workload

Reading the capacity strip.

Multi-person blocks

Organisers, participants and guests.

Planner vs tracked time

Plans against records.

Google Calendar

Two-way sync.

Planner permissions

Who can plan for whom.