Skip to main content
Time tracking uses twelve named capabilities. This page lists each one, who holds it, and what it unlocks on screen.

​
The capabilities

​
Which roles hold what

Finance does not track time. It is a money role. Finance can post adjustments and read the audit trail, but it has no timer in the top bar and cannot add a time entry.
Client contacts hold nothing. A portal contact has an empty internal capability set. They never see time entries.

​
Capability is not scope

time.viewOthers says you may look at other people’s time. It does not say whose. Supervision scope answers that second question. A Project Manager with time.viewOthers and a scope of one group sees only that group in the member picker. Both checks run on every read and every write. If a teammate is missing from the picker, the capability is fine – the scope is the thing to widen. See Supervision scope.

​
The cost firewall

Cost is the most sensitive number in the product, so it has its own rule.
  • Only time.viewCost reveals what an entry cost.
  • Only Owner and Admin hold it by default.
  • A Project Manager can see an entry’s billable value but never its cost.
  • When you do not hold it, the cost figure is not sent to your browser at all. It is not merely hidden on screen.
The same split applies to rates: rate.viewBilling for what you charge, rate.viewCost for what a person costs. See Rate permissions.

​
What each role sees

Their own timer, their own Time page, their own entries. No member picker. No cost figures. They can submit their own period.

​
Custom roles and per-person exceptions

Your workspace can define its own roles with a chosen capability set. See Custom roles. Individual people can also have specific capabilities taken away. That mechanism is deny-only – it can narrow a role, never widen it. See Per-person permissions.

​
Example

At Northwind Studio:
  • Sarah Lin (Member) tracks her own hours and submits her own week. She cannot see anyone else’s time and never sees a cost figure.
  • Priya Raman (Project Manager) sees Sarah’s timesheet, fixes a wrong project on one entry, and approves the week. She sees that Sarah’s three hours are worth 300–shedoesnotseethe300 – she does not see the 135 they cost.
  • Daniel Okafor (Finance) has no timer at all. He posts an adjustment after a client disputes an hour, then raises the invoice.
  • Maya Ellis (Owner) sees the 135costandthe135 cost and the 165 margin, and closes the period at month end.

​
Two other gates

Capabilities are not the only thing that can hide time tracking. Time tracking itself is a Free feature. Approving time is Pro. See Plans and features and Apps and modules. A location rule can also hold back tracking while someone is off-site. That is a state, not a permission – see Location rules overview.

​
Common questions

No. time.viewOthers is a manager capability. A Member only ever sees their own time.
Cost visibility comes from time.viewCost. Put it on a custom role and give that person the role. Per-person overrides only take capabilities away.
Closing a period is irreversible from that screen, so it stays with Owner and Admin – the same tier as reopening an approval.
Not with the built-in role. Create a custom role that includes time.track and time.edit, and assign it.

Roles and capabilities

The full permission model.

Supervision scope

Whose data a manager can reach.

Custom roles

Build a role with the exact capabilities you want.

Track time for someone else

Using these capabilities in practice.