Skip to main content
Recording time is the thing your team does every day, so it is deliberately the simplest part of the product. There are two ways, and they produce exactly the same result.

​
Option 1: use the timer

Best when you are starting work now.
1

Start the timer

The timer lives in the top bar, so it is reachable from any page.
2

Pick what you are working on

A task, or a project if you are not using tasks. Add a description if it helps you remember later.
3

Check the billable switch

On for client work, off for internal work. Most workspaces default this sensibly. See billable hours.
4

Work

The timer keeps running as you move around the app, and across page reloads.
5

Stop

A time entry is created and priced immediately.
Full detail: using the timer.

​
Option 2: enter hours manually

Best when you are recording something that already happened. Plenty of teams fill in their whole week on Friday, and that is perfectly valid.
1

Go to Time

Choose Add time.
2

Pick the task or project

3

Enter the date and duration

Type 3h, or 3:30, or start and end times – the field understands shorthand like 11a for 11:00.
4

Set billable and add a description

5

Save

Full detail: add time manually.
Neither method is “better”. A timer entry and a manual entry are the same record. Use whichever fits how your team actually works.

​
What one entry does

This is worth seeing once, because it is the whole reason the product exists. Sarah tracks 3 hours on “Homepage wireframes” for Bluebird Coffee. Her billable rate is 100/hour∗∗andhercostrateis∗∗100/hour** and her cost rate is **45/hour. One action. Six places updated. Nothing typed twice.

​
The rate is frozen on the entry

When the entry saves, it keeps a copy of the rates that applied at that moment. If Sarah’s rate rises to 125nextquarter,thisentryisstillworth125 next quarter, this entry is still worth 300. Last quarter’s reports and any invoice you already sent do not change. That is deliberate – without it, one rate change would silently restate your whole history. See rate snapshots.

​
Fixing an entry

You can edit your own time while it is still in draft: change the duration, the task, the date, the description or the billable flag. Once the week is approved, entries are locked. Changing one then needs someone with time.adjust, or the approval has to be reopened. See edit a time entry.

​
Where your time shows up

Time

Your entries as a list, day by day.

Calendar

The same entries on a week grid you can drag.

Timesheets

Your week totalled, ready to submit.

Reports

Across people, projects and clients.

​
Habits that keep the numbers honest

  • Track as you go, or once a day. Reconstructing a week from memory is where accuracy goes to die.
  • Record non-billable time too. It is the only way utilisation and margin mean anything. See billable vs non-billable.
  • Write a useful description. “Homepage revisions round 2” tells you more in three months than “design”.
  • Submit your week on Friday. See submit a timesheet.

​
Permissions

Seeing other people’s time is also limited by supervision scope.

​
Common questions

Edit the entry and correct the duration. Nothing is locked until the week is approved.
No. One running timer per person – you are only in one place at a time. Stop one and start the other.
Add the entries manually with the correct date. Backdating is normal.
Yes, with time.editOthers, if you are in their scope. See track time for someone else.
Only if your workspace has set a rounding rule. See time policies.
Usually a timezone difference. An hour belongs to the day it happened in your timezone, which comes from your work schedule. See missing or wrong hours.

How to track time

Every way to record an hour.

Submit a timesheet

Sending your week for review.

Setup checklist

Finish setting the workspace up.

Weekly timesheet routine

A rhythm that works.