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TimeTracker is not one big product. It is 15 apps you can switch on or off for your workspace, so the sidebar only shows the parts you actually use. An accountant tracking billable hours does not need a resource planner. An agency that invoices elsewhere can switch Invoices off. Turning an app off hides it everywhere – it never deletes anything.

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Where to find them

Go to Settings → Apps. You need workspace.updateSettings, which Owners and Admins hold. See the Apps settings page for the screen itself.

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The 15 apps

They are grouped as Work, Money and Connections.

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Work

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Money

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Connections

Two apps are off when you start. Time Clock and Location rules are opt-in. Clocking in and out changes how a team works day to day, so it is not something to appear in everyone’s sidebar unannounced.

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Apps depend on each other

Some apps only make sense on top of another one. A timesheet totals time entries, so Timesheets needs Time tracking. Time Clock works out expected hours and absence from a person’s schedule, so it needs Work schedules. TimeTracker enforces this both ways:
  • Turning one on pulls in what it needs. You cannot switch on Time Clock while Work schedules is off.
  • Turning one off warns you about the apps that depend on it, so you can see what else will disappear before you confirm.
Example. Northwind switches off Projects & tasks to simplify the sidebar. That would take Time tracking, Invoices, Expenses, Budgets, the Planner and the Client portal with it – almost the whole product. The warning shows that before anything happens.

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What happens when you switch an app off

Nothing is deleted. Ever. Switch the app back on and everything reappears exactly as it was.
Switching off an app that sends things – Reports (scheduled deliveries), Time Clock (missing clock-out reminders), Webhooks – stops those messages going out. That is usually what you want, but it is worth knowing before a month-end.

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Apps are not plans

This is the most common mix-up in the whole product, and the two look nothing alike once you know the difference. So: hidden entirely = an app is off. Visible but blurred = the plan. See plans and features for what each plan includes.

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Which apps need a paid plan

Most apps map to a plan feature. A few notes on the ones that surprise people:
  • Reports is on every plan. The app itself is free. What Pro adds is the depth: custom reports, scheduled delivery and export.
  • Time Clock, Time off and Expenses are free. Recording work is free on every plan. Approving it is not.
  • Budgets is Pro, but the cost and margin numbers you already recorded stay readable on Free. See when a plan lapses.

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Permissions

Everyone else sees the result, not the switch.

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Common questions

No. Switching an app off only hides it. Every hour, invoice, expense and schedule stays exactly where it was, and comes back untouched when you switch the app on again.
No – an app is a workspace-wide switch. To limit one person, use their role or a per-person permission override. Clocking in and out is a common example: leave the app on, and switch clock access off for the one person who should not use it.
Time Clock needs Work schedules, because expected hours and absence are worked out from a person’s schedule. Switch Work schedules on first.
A saved report built on a hidden area has nothing to read. The report is kept – switch the app back on and it works again. See report problems.
No. Pricing is per seat, not per app. Switching apps off is about keeping the product simple for your team.

The Apps settings page

The screen itself, control by control.

Plans and features

What Free and Pro each include.

Roles and permissions

The other reason a button might be missing.

I cannot see a feature

Work out which of the four gates is closed.