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Timecards queue on their own tab in Approvals. Open Approvals → Timecards, review the day-by-day worked and scheduled hours, then approve or send it back.

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Timecard vs timesheet

They look alike and they are not the same record. They have separate queues, separate capabilities and separate approvals. Approving one never approves the other.

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The Timecards tab

Three sub-tabs, each with a live count. A shared filter bar sits below them – a member picker, and on History a status select with All statuses, Approved, Changes requested and Withdrawn. The Not submitted tab shows the current period label instead.

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List columns

The Not submitted tab has its own shape – Member, Worked, Days, and Status, which reads “Not submitted” when no submission exists yet. Empty states are plain: “No timecards are awaiting approval.”, “Everyone with clocked time has submitted this period.”, “No reviewed timecards yet.”

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Review a timecard period

1

Open the queue

Go to Approvals → Timecards → Awaiting approval.
2

Click Review

The drill-down page opens for that person and period.
3

Read the summary

Under the person’s name: worked hours, scheduled hours, and the number of days – for example “38h worked · 40h scheduled · 5 days”.
4

Scan the days table

One row per day, with worked, scheduled, late minutes, and a status.
5

Approve or send it back

Approve settles the period. Request changes returns it with a reason.

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The days table

If nobody clocked anything, the table reads “No clocked days in this period.” Scheduled minutes come from the person’s work schedule, exactly as they do on a timesheet. See /schedules/overview.

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Approve, request changes, reopen

Request changes and Reopen both open a dialog with a required reason. The field is labelled “Reason (shared with the member)” – whatever you write goes to them. If you leave it empty you get “A reason is required.” Approving gives you Timecard approved and returns you to the queue. The other two give Changes requested and Timecard reopened.

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Example

Northwind Studio switches on the Time Clock app for its studio staff. Jonas Bergman clocks in and out all week and submits his timecard on Friday. Priya Raman opens Approvals. A fourth tab, Timecards, is now there with a 1 badge. She clicks Review on Jonas’s row. The summary reads “38h worked · 40h scheduled · 5 days”. The days table shows Wednesday at 6 hours worked against 8 scheduled, and 15 minutes late on Tuesday. Priya knows Jonas left early on Wednesday for a client call that ran off-site, so she approves. Jonas is notified. The following week his card shows a day with no clock-out at all. Priya clicks Request changes and writes “Thursday has no clock-out – please fix the times and resubmit.”

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Permissions

timecard.reopen sits above the Project Manager tier, matching time.reopenApproval on timesheets. Reversing a recorded decision is an owner and admin action. Supervision scope applies to all of it.

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Plan and app gating

Two gates, both must pass.
  • The Time Clock app must be switched on in Settings → Apps. It is off by default, and it depends on the Work schedules app – you cannot switch it on without schedules, because expected minutes and absence come from the schedule.
  • Approvals is Pro. Clocking in and out is free; approving a timecard is not.
If the app is off, the Timecards tab does not appear at all. That is different from a plan lock, which keeps the surface visible behind a paywall. See /concepts/apps-and-modules.

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What happens next

  • Approving settles the period and notifies the person.
  • Requesting changes returns it to them with your reason, so they can correct their clock times and resubmit.
  • The row moves from Awaiting approval to History.

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Common questions

The Time Clock app is off in Settings → Apps, or you do not hold timecard.approve.
No. They are separate records with separate approvals. Approve each one on its own tab.
From the person’s work schedule – the same source the timesheet grid uses for expected hours.
With timecard.manage you can adjust clock-in and clock-out times. The day recomputes on every change.
Request changes so they fix it, or correct the times yourself if you hold timecard.manage. See Missing clock out.

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Troubleshooting

  • “You can’t approve timecards.” You do not hold timecard.approve.
  • “You can’t reopen a submitted timecard.” timecard.reopen is Owner and Admin only by default.
  • “A reason is required.” Fill in the reason before confirming a request-changes or reopen.
  • Scheduled hours read zero. The person has no work schedule assigned.
  • The tab shows a paywall. The workspace is on the Free plan.

Timecards

What a timecard records and how it is built.

Submit a timecard

The person’s side of this workflow.

Approvals overview

The shared inbox all four domains share.

Absence and expected hours

Where scheduled minutes come from.

Time clock permissions

Every timecard capability, by role.

Apps and modules

Why the tab disappears when the app is off.