Skip to main content
The Danger zone holds one action: deleting the entire workspace. It cannot be undone. Find it at Settings → Danger zone.
Deleting a workspace destroys its clients, projects, tasks, tracked time, timesheets, invoices, payments, expenses, rates, reports and settings. Every person in the workspace loses access at once. There is no restore, no Trash, and no retention window.

​
Who can do it

Only the Owner. The capability is workspace.delete, and it is owner-exclusive. It is never offered as a checkbox when building a custom role, and the server rejects it on any role that is not the owner role. That closes an obvious escalation path: an Admin cannot mint an “admin-like” role that can delete the workspace. Owner and Admin are otherwise identical – workspace.delete is the single difference between them. If you are not the Owner, the Danger zone item does not appear in the settings menu, and the screen refuses you if you reach it directly.

​
What is destroyed

Everything that belongs to the workspace:
  • Clients, projects, sections and tasks, with their comments and attachments
  • Every time entry, timer and timesheet
  • Timecards and clocked sessions
  • Invoices, payments and expenses
  • Budgets, billable rates and cost rates
  • Saved reports, scheduled reports and saved views
  • Work schedules, leave policies, holidays and leave balances
  • Planned blocks and calendar connections
  • Tags, groups, custom roles and expense categories
  • Webhook endpoints and their delivery history
  • Every membership and every outstanding invitation
Removal runs in batches, so a large workspace finishes clearing shortly after you confirm.

​
What survives

Two things, on purpose: Neither is reachable from the product once the workspace is gone.

​
What happens to everyone else

Every member, contractor and client-portal contact loses access the moment it completes. They are not left guessing. Anyone who tries to open the workspace is told it was deleted, rather than being shown a generic permission error. Someone who belongs to other workspaces carries on in those as normal.
Deleting the workspace does not delete anyone’s account. People keep their sign-in and any other workspaces they belong to. To close your own account, see Delete your account.

​
How to delete a workspace

1

Open the Danger zone

Go to Settings, then Delete workspace at the bottom of the menu. It only appears for the Owner.
2

Read the card

Delete this workspace states plainly that it permanently removes the workspace, its members and its invites, and cannot be undone.
3

Click Delete workspace

A confirmation window opens, headed with the workspace name – for example “Delete Northwind Studio?”.
4

Type the workspace name

The name is shown ready to copy, with a copy button beside it. Type or paste it into the box. The Delete workspace button stays disabled until it matches exactly.
5

Confirm

Click Delete workspace. You are taken to your workspace list, with a note confirming which workspace was deleted.
Nothing happens until the typed name matches. Close the window, or click Cancel, and the workspace is untouched.

​
Before you delete

Once it is gone, nothing can bring it back. Work through this first.
1

Export your data

Download a copy of the workspace while you still can. See Export your data.
2

Settle your invoices

Send anything unsent, and record any payment you have received. Invoice history goes with the workspace.
3

Cancel the subscription

A paid workspace should be cancelled from Plan & billing so you are not billed again.
4

Tell your team

Nobody is warned in advance. Give people time to save anything they need.

​
Alternatives worth considering

Deleting is rarely the only option.
Dropping to Free never destroys data. A Free workspace keeps every client, project, hour and invoice it already has. Deleting is only for when the workspace should stop existing.

​
Example

Northwind Studio runs a second workspace, “Northwind Sandbox”, used for a training session that is now over. Maya Ellis is its Owner. She exports it first, then opens Settings → Danger zone in that workspace. She clicks Delete workspace, copies “Northwind Sandbox” from the confirmation window, pastes it in, and confirms. She lands back on her workspace list with a note that Northwind Sandbox was deleted. Northwind Studio itself is untouched – the two workspaces share nothing.

​
Common questions

No. workspace.delete belongs to the Owner alone and cannot be granted to anyone else, including through a custom role.
No. There is no Trash for a workspace and no retention window. This is the one action in TimeTracker with no way back.
Cancel your subscription yourself from Plan & billing before you delete, so you are not billed again.
Transfer ownership to someone else first, then leave. An Owner cannot leave or be removed while they still hold ownership. See Leave a workspace.
Do not count on reusing the address. Create the replacement workspace with the name you want and let its address be generated.
Client-portal contacts lose access along with everyone else, and are told the workspace was deleted. Their comments, approvals and uploads go with it.

Export your data

Take a copy before anything irreversible.

Delete a workspace

The same action, from the data side.

Cancel or downgrade

Stop paying without losing anything.

Leave a workspace

Step away without deleting it.

Roles and capabilities

Why some actions are Owner only.

Trash

Recovering a single deleted item.