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You do not have to run a timer. You can type hours in whenever you like, and the result is exactly the same kind of time entry.

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When to use it

  • You forgot to start the timer.
  • You are filling in yesterday, or the whole week.
  • The work happened away from a screen – a client call, a site visit.
  • You are catching up before submitting a timesheet.

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The Add entry form

The form is the same everywhere it opens. Its title is Add entry and it says “Log time by a duration or an explicit start and end.” It has two tabs.
Three fields: Date, Start, and Duration.Type the duration as H:MM – for example 1:30 – or as decimal hours, for example 1.5. Both mean one and a half hours.
Below the tabs, every entry has the same fields: Then Cancel and Save entry.

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Add an entry from the Time page

1

Open Time

Click Time in the sidebar.
2

Move to the right period

Use the arrows, click the period label to jump with a date picker, or click Today.
3

Open the three-dot menu

It sits beside the period total and the Submit timesheet button.
4

Choose Add entry

The form opens on today’s date if you are in the current period, or on the first day of the period otherwise.
5

Fill it in and save

You get the toast “Entry saved.”

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Fill a week in the grid

Switch the Time page to Grouped view using the grid icon. You get a table with one row per project and task and one column per day, plus a Total column and a Total row.
1

Click a day cell

Type the hours straight into it.
2

Use any of these formats

1.5, 90m, or 1h 30m all work. Press Enter to save, Escape to cancel.
3

Open a day to see its entries

Clicking a cell that already holds time opens a day dialog. Each entry there has its own description box, duration box and delete button.
4

Add another entry to that day

The dialog has an Add entry field with the placeholder “e.g. 1h 30m”.
Typing over a cell that holds several entries is refused with “This day has multiple entries – edit them in the entry list.” Open the cell and edit each entry instead, so nothing is silently merged.
If the week is empty you see No time tracked this week with an Add entry button.

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Draw an entry on the calendar

On the Calendar, drag across the slot you worked. The form opens on the Start & end tab, already filled with those times. See Calendar view.

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Example

Ana Ferreira, a contractor at Northwind Studio, worked on Brand Refresh for Fenwick Legal on Tuesday but never ran a timer.
  1. She opens Time and steps back to last week.
  2. She opens the three-dot menu and clicks Add entry.
  3. On the Duration tab she sets Date to Tuesday, Start to 14:00 and Duration to 2:15.
  4. She picks the project, writes “Logo lockup revisions”, leaves Billable on, and clicks Save entry.
Her billable rate of 80/hourisfrozenontotheentry,sothe2hours15minutesareworth∗∗80/hour is frozen onto the entry, so the 2 hours 15 minutes are worth **180**.

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Options and settings

See Time policies.

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Permissions

Adding an entry needs time.track. Adding one for someone else also needs time.editOthers and that person inside your supervision scope – see Track time for someone else.

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What happens next

  • The entry lands on the day it starts, read in your workspace timezone.
  • The rate in force on that date is frozen onto it.
  • It joins the period’s timesheet as a draft.
  • If the entry overlaps another one, it still saves. The toast reads “Entry saved. Heads up – it overlaps another entry on your timesheet.”

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Common questions

Only if your workspace allows it. With Block future entries on, an entry that starts later than now is refused with “Time entries cannot start in the future.”
Yes. Use the Start & end tab. The entry belongs to the day it started, and the list marks it with a small +1 next to the end time.
In the Add entry form: H:MM such as 1:30, or decimal hours such as 1.5. In a grid day cell: 1.5, 90m, or 1h 30m.
The likely causes are a required field, an editing window that has passed, a daily limit, a submitted period, or a locked period. Each one shows its own message – see Troubleshooting.

Time entry fields

What every field on an entry means.

Edit a time entry

Change an entry you already saved.

Time policies

The rules that can block a manual entry.

Fill in a timesheet

Complete a whole period.