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Archiving retires a finished project without losing anything. The project leaves your lists and pickers, and every task, hour, budget and invoice stays exactly as it was.

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Archive vs delete

Archive is for work that is finished. Delete is for work that should never have existed.

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Two ways to archive

Both do exactly the same thing, including notifying the project’s members.
1

Open the project

Click it in Projects.
2

Click Actions

The dropdown beside the project name.
3

Choose Archive

A confirmation modal opens.
4

Read it, then click Archive

“It leaves the project list and pickers. Tasks, time entries, budgets and invoices are all preserved. You can restore it from Settings → Archive.”
You see “Project archived.” and land back on the project list.

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What archiving does

An archived project still opens in full. Following an old link shows the project, clearly marked, with a way back. Redirecting you instead is what makes archiving feel like destruction.

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The archived banner

At the top of an archived project:
This project is archived. It is hidden from lists and pickers. You can restore it from Settings → Archive.
A Restore button sits on the right. The banner appears on every tab, including each Settings section.

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Find an archived project

1

From the project list

Switch the dropdown beside New project from Active to Archived or All.
2

Or from Settings → Archive

That page lists everything archived across the workspace, grouped by type.
Archived rows carry a small Archived chip beside the name.

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Restore a project

1

Open the archived project

From the Archived view, or from Settings → Archive.
2

Click Restore

Either on the banner, or from Actions → Restore.
3

Confirm

You see “Project restored.”
Everything comes back exactly as it was – sections, tasks, time entries, budget and history. Nothing was detached on the way out, so the restore is exact. Restoring keeps you on the page you are reading, rather than bouncing you to the list.

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Archiving is idempotent

Archiving an already-archived project changes nothing, writes no audit noise and sends no second notification. The original “archived on” stamp is never reset.

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Example

Brand Refresh for Fenwick Legal has shipped, been invoiced and been paid.
  1. Tom Whitfield opens the project and clicks Actions → Archive.
  2. The modal states what is preserved. He clicks Archive.
  3. Brand Refresh leaves the project list and stops appearing when anyone logs time.
  4. Its 118 hours still appear in last quarter’s revenue report.
  5. Six months later a client query comes in. Tom switches the project list to Archived, opens Brand Refresh, reads the task history, and leaves it archived.
If Fenwick had come back with phase two, Tom would have clicked Restore and carried on in the same project.

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Permissions

Without project.manage the Actions menu and the banner’s Restore button do not render.
Restore stays reachable even when the Projects & tasks app has been switched off. Recovery must never depend on a toggle.

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What happens next

  • Everyone on the project gets a notification that it was archived. You are never notified about your own click.
  • The project drops out of every picker on the next screen update.
  • Reports keep including it, so historical revenue and profitability are unchanged.
  • Its client stays visible as long as the client has another visible project – client reach follows project reach.

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Common questions

It removes the project from the pickers, so nobody can pick it for new time. Existing entries are untouched.
Yes. That is the point of archiving rather than deleting – the record stays reportable.
Yes. The budget and every figure derived from it are preserved.
Yes, but the pending time stays pending. Clear the approvals first if you want the numbers final.
No. The two are separate. Archive each project you want out of the way.
Completed is a workflow status – the project is done but still in your active list. Archived is a retirement state that hides it. Use Completed while the work is wrapping up, then archive it.

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Troubleshooting

Delete a project

The recoverable and permanent deletes.

Archive, Trash and Delete

How the lifecycle works everywhere.

Settings → Archive

Everything you have archived.

Project settings

Where the status dropdown lives.

Archive or delete a client

The same idea, one level up.