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Trash holds everything deleted but not yet destroyed. You can restore any of it until the retention window ends. Find it at Settings → Trash. Deleting sends an item here rather than destroying it on the spot. That is what makes an accidental delete recoverable – especially a bulk one – in a system of record for time and money.

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What is on this page

Two parts, top to bottom:
  1. Keep deleted items for – the retention window for the whole workspace.
  2. The list of deleted items, grouped by kind, with a search box.

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The retention window

The card explains itself: “After this, items in the Trash are permanently deleted. Anything still referenced by invoices or time entries is kept regardless.” The Save button only appears once you change the value. When it saves you get a confirmation such as “Deleted items are now kept for 60 days.”
1

Open Trash

Go to Settings → Trash.
2

Pick a window

Open Keep deleted items for and choose a number of days.
3

Save

Click Save. The new window applies to everything in Trash, including items already there.
Shortening the window can bring forward the removal of things already deleted. An item deleted 40 days ago survives a 90-day window but is due for removal under a 30-day one.
This setting exists because the right answer is a business judgement, not a technical one. A team that deletes rarely wants a long window. A team with data-retention obligations may need a short one. Changing it needs workspace.updateSettings. Without it the dropdown is read-only, so you can still see the window that applies.

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The list

  • A Search by name box, filtering every group at once.
  • One card per kind, with a count.
  • One row per item, showing its name, when it was deleted, and when it is due to be removed – for example “Deleted 2026-07-09 · deletes 2026-08-08”.
  • Restore and a permanent-delete button on each row, if you may act on that kind of item.
When nothing is deleted you get Trash is empty – “Anything you delete lands here first, so it can still be recovered.”

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What can end up in Trash

Every kind that supports Archive can also be deleted into Trash: clients, projects, sections, tasks, tags, groups, roles, expense categories, holidays, leave policies, reports, scheduled reports and saved views. Three more kinds appear only here, because they cannot be archived:

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How to restore something

1

Open Trash

Go to Settings → Trash.
2

Find the item

Search by name, or scroll to its group. Check the “deletes” date if you are close to the deadline.
3

Click Restore

It returns to your active lists at once. No confirmation is needed, because restoring destroys nothing.
Restoring gives back whatever the delete took with it. Restore a project and its sections and tasks come back too.

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Deleting something for good

Each row has a permanent-delete button, marked with a bin icon. Use it when you do not want to wait for the window to expire.
Permanent delete cannot be undone.You must type the item’s exact name to confirm. The name is shown ready to copy, with a copy button, and the delete button stays disabled until what you type matches exactly.
The confirmation states what is destroyed. Some examples:

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When something will not go away

Some items cannot be destroyed because other records still point at them. The confirmation names what is in the way, with counts – “It is referenced by 412 time entries.” The same rule governs the automatic sweep.
An item the system cannot safely destroy is kept, not forced out. Time passing is not a reason to orphan an invoice line. Such items stay in Trash past their date, which is why you may see a row whose “deletes” date has already gone by.
To clear one of these, deal with what references it first, then delete it again.

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Example

Jonas Bergman deletes the wrong task – “API rate limiting” instead of “API rate card”. Six hours of his tracked time were on it. Nothing is lost. The task goes to Trash. Jonas opens Settings → Trash, searches “API rate”, and sees the row: “Deleted 2026-07-09 · deletes 2026-08-08”. He clicks Restore, and the task and its six hours come back. Northwind Studio keeps the default 30-day window. Maya later moves it to 90 days so a month-end mistake is still recoverable at the next quarter-end review.

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Permissions

Trash is open to everyone on purpose. It is a recovery screen, and hiding it would recreate the problem it exists to fix. Restore and permanent delete only appear on rows you may act on.

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Common questions

As long as your workspace’s retention window – 30 days unless someone has changed it. Each row shows its own “deletes” date.
No. Deleted items are out of your active data. Archived items are the ones that stay in reports.
Not in one action. Permanent delete works one item at a time, and each one asks you to type its name. That is deliberate, given it cannot be undone.
Because destroying it would break something else that still points at it. Those items are kept rather than forced out. Open the permanent-delete confirmation to see exactly what is referencing it.
Approved time is locked. If a week has been approved or a period closed, the entries in it cannot be deleted until that is reopened. See Reopen an approval.

Archive, Trash and delete

The whole recovery model in one place.

Archive

Finished work that stays reachable and reportable.

Trash and restore

Deleting and recovering from an item’s own screen.

Delete permanently

What permanent delete destroys, kind by kind.

Workspace settings

Every settings page and who can open it.

Danger zone

Deleting the entire workspace.