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Every person on your roster has their own page. Click their name in Settings → Team Members to open it. The record is split into seven tabs. Each one is separately permission-gated, so you only see the tabs you are allowed to use.

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What the record header shows

The status pill only appears when it matters – for Deactivated, No login or Invited. An active member has no pill.

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The seven tabs

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Profile

The Profile card is described as How this person appears to everyone in this workspace. Below the card are two more: Access and Remove from workspace. Access is described as Switch this person's access to the workspace off without removing them or anything they've logged. It holds one switch, Can open this workspace:
  • On: They can sign in and use the workspace as their role allows.
  • Off: They cannot sign in. Their time, rates and history are untouched, and turning this back on restores them exactly as they were.
Toggling it shows a toast, Access switched off. or Access restored., with an Undo action. There is no confirmation modal, because it is reversible. If you are the owner, a Transfer ownership card also appears. See change someone’s role.
The Access section is hidden on your own record. You cannot switch off your own access – the message is You can't deactivate your own access. Ask another admin to do it.

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Employment

Three cards. Employment – Your own HR record for this person. Only workspace admins can see or change it. Reporting Time & attendance – Whether this person clocks in and out, regardless of what their role allows. See per-person permissions. Each card has its own Save button. Saving shows Employment details saved.

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Rates

The Rates tab holds the rate editor and a history card, so you can see what someone was billed at on any past date. Without rate.viewBilling the tab explains that you do not have permission to see pay rates. See set a person rate.

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Schedule

Two cards – Their own schedule and a read-only Inherited card showing what they get from their primary group. Assign a schedule opens a dialog with three fields: See assign a schedule.

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Time off

Read-only. Leave balances shows each policy in the shape 12 accrued · 4 used · 1 pending, with the available figure alongside. An Adjust control appears if you hold leave.managePolicy. Below it, a read-only Balance history. See leave balances.

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Location

Read-only summary card Where they can work, plus: See location rules.

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Notifications

Holds that person’s own notification and reminder preference cards. Settings live on the person, so they can change them back themselves. See your notification settings.

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The avatar rule

TimeTracker can show either the picture from their sign-in account or one you upload here. Uploading takes over.
Once a picture is uploaded in TimeTracker, the picture from their sign-in account is ignored everywhere. Changing it where they sign in appears to do nothing.To hand control back, click Remove. You get the toast Profile picture removed. and the sign-in picture is used again.
Accepted formats and size: Errors: That image is larger than 5 MB. Pick a smaller one. and That file type isn't supported. Use a PNG, JPEG, GIF or WebP image.

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Example

Tom Whitfield opens Sarah Lin’s record at Northwind Studio.
1

Profile

Her role reads Member. Her access switch is on.
2

Employment

Job title Senior Designer, employment type Employee, employee ID NW-006, joining date 3 January 2025. Her groups are Design then Delivery, so Design is primary. Her manager is Priya Raman.
3

Rates

Billing rate 100/hour,costrate100/hour, cost rate 45/hour.
4

Schedule

She follows the Design group’s schedule – Monday to Friday, 9:00 to 17:00, 40 hours.
5

Time off

20 accrued · 6 used · 0 pending, so 14 available.

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Permissions

Each tab is gated separately. You always see your own profile. Everyone is entitled to their own record.

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Common questions

Uploading a picture in TimeTracker locks the record to that picture. Click Remove to go back to using your sign-in account’s photo.
The first group in the list. It decides whose schedule the person follows and which group their report totals roll up to. Reorder the list to change it.
No. It is a record only. Deactivate or remove them to end access.
You do not hold rate.viewBilling. Rates are private pay information.
Everyone can reach their own profile. Employment details, role and rates need member.changeRole and the rate capabilities, so a regular member cannot edit their own pay.
No. You get You can't deactivate your own access. Ask another admin to do it.

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Troubleshooting

Change someone's role

Move a person between roles.

Per-person permissions

The clock switch and how deny-only works.

Groups

Primary groups, schedules and reporting.

Set a person rate

Billing and cost rates.

Remove a member

End someone’s access.

Your profile

Your own settings.