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Tags are one shared list for the whole workspace. Settings → Tags is where you add them, rename them, change their colour, and retire the ones you stopped using. Route: /{workspaceSlug}/settings/tags. For Northwind Studio that is /northwind/settings/tags.
This page documents the screen. For what a tag is and how to put one on a task, read Task tags.

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Who can open it

The Tags item sits under Content in the settings sidebar. It is not hidden from anyone and it does not belong to an app, so every member sees it. What you can do once you are there depends on your capabilities. Adding is deliberately wider than curating. Sarah Lin can create the tag she needs while she works, and Priya Raman keeps the shared list tidy afterwards.
The three-dot menu and the pencil are shown to everyone on this page. If you do not hold tag.manage, the action fails and a message tells you so. Nothing changes.

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The tag table

One row per tag, in one table. An active tag carries no badge. The normal state is the absence of a chip.

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Controls above and below the table

  • Search tags… – a search box that filters the rows as you type. It matches what is on screen, including the created date.
  • Column headers – click Tag or Created to sort. Created sorts by real date, not by the text of the date.
  • Rows per page – 10, 25, 50 or 100. It starts at 25.
  • Page X of Y, with Previous and Next.
  • A row count on the left, which reflects the filtered rows while a search is active.

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The lifecycle filter

Top right of the card is a dropdown with four choices. It sets what the table lists.
Tags are not counted or used in a total anywhere on this screen. There is no “used by N tasks” column.

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Add a tag

The add row sits directly above the table.
1

Pick a colour

Click the round swatch button on the left, labelled Tag color. A palette opens, four swatches wide. The default is the first colour, Beetroot.
2

Type the name

Type into New tag name…. A name is 1 to 32 characters once trimmed. The Add tag button stays disabled until the name is valid.
3

Save it

Click Add tag, or press Enter in the name box.
The new tag appears in the table straight away, and in the tag picker on every task. The name box clears and the colour resets to the default, so you can add several in a row.
If you type a name that already exists, you get the existing tag back rather than a duplicate. The shared list stays clean on its own.

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Rename or recolour a tag

The pencil on a row opens the Manage tag dialog. It has two fields. Save stays disabled until you change something. Cancel closes without saving. A refused save shows the reason in red under the Name field. Renaming updates the tag everywhere at once. Every task already carrying it shows the new name and colour immediately – there is nothing to re-apply.

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The colour palette

There are 24 colours, and every tag uses one of them. Every colour is solid, with white text, and reads the same in light and dark mode. This is the same palette the Resource Planner uses for planned blocks, so a colour means the same thing wherever you see it. You cannot add a colour of your own or enter a hex code.

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Retire a tag

The three-dot menu on a row holds every action that takes a tag out of use. Which items appear depends on the tag’s current state. Each one opens a confirmation modal that names the tag and states exactly what happens.

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Archive versus Delete

Archive is for a tag you finished with. It disappears from the picker so nobody tags new work with it, and every task that already has it keeps it. You get it back from Settings → Archive. Delete moves the tag to Trash. This is still reversible. The tag row and every tagging survive, so restoring the tag brings back the taggings too. You get it back from Settings → Trash until it is permanently deleted.
Delete permanently is the only step that touches your tasks. It destroys the tag and strips it from every task that carries it. That cannot be undone, and restoring is no longer possible. Because it is irreversible, the modal asks you to type the tag’s name to confirm, with a copy button next to it.

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Example

Northwind Studio tagged a season of work Q3-campaign.
1

The campaign ends

Priya Raman opens Settings → Tags, finds Q3-campaign, and picks Archive from the three-dot menu.
2

New work stops using it

The tag no longer appears in the picker on any task. Nobody tags Bluebird Coffee’s next brief with it by mistake.
3

History stays readable

Every task from the campaign still shows the Q3-campaign pill, so last quarter’s reports still make sense.

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Empty and loading states

  • While the list loads, the table shows placeholder rows.
  • With no tags at all, the table reads: No tags yet – add one above, or create tags inline from any task.
  • With a search that matches nothing, the table shows the same message with no rows. Clear the search box to get the list back.

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Errors you may see

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Common questions

Yes. Creating a tag needs task.edit, which Members and Contractors hold. Only renaming, recolouring and retiring need tag.manage.
Not at the Delete step. That moves the tag to Trash and leaves every task untouched, so a restore brings back the tag and its taggings. Only Delete permanently strips the tag from tasks.
No. One list serves the whole workspace. A tag made on a Bluebird Coffee task is available on a Harbor Logistics task too.
There is no merge on this screen. Retire the one you do not want and re-tag the tasks that used it.
The lifecycle filter is on Active by default. Switch it to All to see archived and trashed tags too.

Task tags

What a tag is and how to put one on a task.

Archive, Trash and Delete

The difference between putting something away and destroying it.

Roles and capabilities

Who holds tag.manage, and how capabilities work.

Filters and sorting

Filter your task list down to one tag.

Settings overview

Every settings screen in one place.

Trash

Restore a deleted tag, or destroy it for good.