Fill in a timesheet

Open Time in the sidebar, pick the period, and add your hours. You can work in a flat list of days or in a grid of projects against days.

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Two views, one timesheet

The icon toggle above the table switches views. Both read the same entries and follow the same rules. Pick whichever suits how you work.

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Move around the period

The period navigator sits at the top left.

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List view

List view shows one card per day that has entries, newest day first. A day with no entries does not get a card. Each card header shows the weekday, the date, and the day’s Total. Today’s card is marked Today. The table inside each card has these columns.

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Row actions

The ⋮ menu at the end of each row holds four actions. All four are disabled once the period is no longer editable.

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Grouped view

Grouped view is a grid. Each row is a project and task. Each column is a day. A pinned Total column sits on the right, and a Total row runs across the bottom. When the period is longer than a week, the day columns scroll sideways. The Total column stays pinned.

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Type hours straight into a cell

Double-click a day cell to edit it, then press Enter or click away to save. The cell accepts several formats.

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Reading the colours

The grid marks up your days so you can see at a glance where you stand. The day total colour is explained in full on /timesheets/expected-vs-tracked-hours.

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Add an entry

You can also add an entry from the grouped grid by typing into an empty cell on an existing project and task row.

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Copy last week

The ⋯ menu also holds Copy last week. It copies the previous week’s rows into the one you are on, so a repeating week is one click. It appears only when all three are true:

• The period is still editable.
• You are looking at your own timesheet.
• The period is a single week.

You get a toast either way – Copied 6 rows from last week. or Last week had nothing to copy.

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Example

Sarah Lin works on two Bluebird Coffee projects. She opens Time, switches to Grouped view, and sees two rows – “Website Redesign · Homepage wireframes” and “Monthly Retainer · Weekly check-in”. She double-clicks Monday under Homepage wireframes and types 3. The cell saves 3 hours. At her $100/hour billable rate that is **$300** of billable value, and at her $45/hour cost rate it costs Northwind **$135** – a margin of $165. Tuesday’s cell already holds two entries, so double-clicking opens the dialog. She fixes the description on one of them there. By Friday the Total row reads 32:00 and every weekday total is coloured for a completed day.

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Options and settings

Your workspace can require certain fields before an entry saves. These live in Settings → Time policies.

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Permissions

When you open a teammate’s timesheet, a banner tells you whose it is, and adds (read-only) if you cannot edit it.

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What happens next

Filling in the timesheet does nothing on its own. The hours sit as drafts until you submit the period – see /timesheets/submit-a-timesheet.

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Common questions

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Troubleshooting

• The row actions are all greyed out. The period is submitted, approved, or locked.
• “A description is required before this entry can be saved.” Your workspace requires a description on every entry.
• “This entry is outside the editing window and can no longer be changed.” The entry is older than the editing window set in Settings → Time policies.
• A day column has no target colour. Your work schedule marks it as a day off, or the schedule has not loaded yet.

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