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The Calendar shows a week of tracked time as a grid. You can draw a new entry with your mouse, drag one to a different slot, and stretch it to change its length.

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What it is

A seven-day time grid, from midnight to midnight, in 30-minute slots. It opens scrolled to 08:00 and draws a line across the current time. Each entry appears as a block showing:
  • the project name (or the description, if there is no project)
  • the task name
  • the person’s avatar and name
  • the duration
  • a Billable or Non chip
Days off and public holidays are shaded in the background, so a Saturday looks different from a Tuesday.

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When to use it

  • You think in blocks of the day rather than rows of a list.
  • You want to spot gaps and double-bookings at a glance.
  • You are reconstructing a day from your meeting calendar.
  • You are a manager checking how a teammate’s week actually ran.

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Opening it

The Calendar is not in the sidebar. Open it from the command palette:
1

Press ⌘K

Or Ctrl+K on Windows and Linux.
2

Type “calendar”

It appears under Go to.
3

Press Enter

The Calendar opens on the current week.
The Calendar belongs to the Calendar app. That app is a Pro feature and needs the Resource Planner app switched on. If either is missing, the page is not available. See Apps and modules.

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The controls

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Create an entry by dragging

1

Find the day and time

Scroll to the right part of the day.
2

Drag across the slot you worked

Press and drag from the start time to the end time.
3

Fill in the form

It opens on the Start & end tab with those exact times already filled. Add the project, task and description.
4

Save

Click Save entry. The block appears on the grid.

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Move or resize an entry

  • Drag a block to a different time or day. It saves as soon as you drop it, with the toast “Entry updated.”
  • Drag the bottom edge to make it longer or shorter.
  • Click a block to open the full form.
If a move is refused – say the day is locked – the block springs back to where it was and you get an explanation.
An entry you cannot edit shows a small padlock and a grey block. Submitted, approved, locked and invoiced entries all look like this.

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Seeing other people

The scope picker in the header controls whose entries you see. When you are looking at someone else you get a banner: “Viewing Sarah Lin’s calendar.” If you cannot edit their time it says “(read-only)”. The picker only appears if you hold time.viewOthers.
The Calendar is the place to add time for someone else. Select that person, then click Add entry or drag on the grid. You need time.editOthers.

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Example

Priya Raman is checking how Northwind’s week went before approvals.
  1. She opens the Calendar and picks All teammates.
  2. She sees Sarah’s Monday is solid on Website Redesign, but Wednesday has a three-hour gap.
  3. She switches the picker to Sarah Lin and clicks the gap.
  4. Sarah confirms she was on a Bluebird Coffee call. Priya drags out a one-hour block, attaches the project, and saves it on Sarah’s behalf.

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Permissions

Capability is only half of it. Supervision scope decides which people you can select. A manager with time.viewOthers still only sees their own people – see Supervision scope.

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What happens next

An entry created here is an ordinary time entry. It joins your timesheet for that period, counts toward the project budget, and freezes the rate that applied on its date.

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Common questions

It is reached from the ⌘K palette. Search for “calendar”.
No. This grid shows tracked time. The Google Calendar sync mirrors planned blocks from the Resource Planner. See Google Calendar.
Non-working days from your schedule, and public holidays. They come from the Work schedules app – see Working hours and days off.
The Calendar is a week grid. For longer ranges, use a report – see Date ranges and periods.
Either you do not hold the capability to create there, or you are on All teammates, which is read-only for creating. Pick a single person first.

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Troubleshooting

How to track time

Every way to record an hour.

Track time for someone else

Log and fix a teammate’s hours.

Planner vs tracked time

Planned blocks are not tracked hours.

Apps and modules

Why an app may be missing.