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Set a task to repeat and TimeTracker creates the next one when you finish this one – not in advance.

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How recurrence works here

Most tools pre-generate a series of future tasks. TimeTracker does not. One task exists at a time, and completing it makes the next. That choice keeps your board honest. A retainer check-in that repeats weekly does not show 52 open cards; it shows the one you owe this week.

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Turn on repeating

1

Open the full task page

Repeat settings are in the More card in the right rail.
2

Turn on Repeats

The helper text confirms: “The next occurrence is created when you complete this task, not ahead of time.”
3

Set Every

A number, one or higher. This is how many cadence units to skip.
4

Set Cadence

Daily, Weekly or Monthly.
Changes save as you make them. There is no separate Save button.

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Turn off repeating

Switch Repeats off. The task stops recurring. Occurrences already created are untouched – they are ordinary tasks now.

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Cadence options

Monthly clamps to the end of a short month. A task due 31 January that repeats monthly comes back on 28 February – or 29 in a leap year – rather than spilling into March.

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What the next occurrence carries

When you complete a repeating task, the new one is created with: The new occurrence:
  • Starts in the project’s first Not started section, so its stage resets.
  • Has a new due date, worked out from the completed task’s due date and the cadence. A task with no due date is measured from the moment you completed it.
  • Has no start date.
  • Gets its own task number.
  • Is appended at the end of that section.
Occurrences in the same repeat chain are linked to each other, so the history of a recurring task can be followed.

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Where a repeating task is marked

A repeating task shows a recurring marker on its board card. Completing one shows a toast reading “Task completed. Next occurrence created.”

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Example

Northwind Studio runs a Monthly Retainer for Bluebird Coffee, budgeted at 40 hours a month. Priya Raman creates “Monthly analytics review”, assigns it to Jonas Bergman, sets a due date of the 5th, sets an estimate of 4 hours, and turns on Repeats with Every 1, Monthly. On 5 March Jonas drags the card into Done. A new task appears in To do, due 5 April, still assigned to Jonas, still estimated at 4 hours, with the same tags. The March task keeps its comments and its 3.5 hours of tracked time; the April one starts clean. Jonas’s 3.5 hours at 120/hourareworth∗∗120/hour are worth **420** to the retainer, and at a cost rate of 60/hourtheycost∗∗60/hour they cost **210**.

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Options and settings

There is no end date and no occurrence count. A repeating task keeps repeating until you switch Repeats off.

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Bulk completion

Moving several tasks into a Done section with the bulk bar fires recurrence for each repeating task in the selection – once each. See /tasks/bulk-actions.

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Permissions

Recurring tasks are part of the Projects & tasks app, which is on by default and included on the Free plan. Switching off other apps – Invoices, Planner – does not affect them.

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What happens next

  • The new occurrence counts toward the project’s task count.
  • If it has an assignee, that person’s day list and widget update.
  • Its due date schedules a deadline reminder in the usual way.
  • The completion is recorded on the original task’s Activity feed.

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Common questions

By design. Generating a year of future cards buries the work you actually owe. One task exists at a time.
Only one occurrence is ever created for a given completion. Reopening and re-completing the same task does not produce duplicates.
Subtasks are not copied to the next occurrence. If the routine has steps, add them to the new occurrence, or describe them in the description so they carry over.
There is no count or end date. Switch Repeats off on the current occurrence when you are done.
The rule travels with the task. The next occurrence is created in whichever project the task is in when you complete it.
No. Each occurrence records its own hours, which is what makes a recurring retainer measurable month by month.

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Troubleshooting

Check that Repeats was actually on, and look in the project’s first Not started section – the new occurrence starts there, not in the section you completed from.
Setting a repeat needs task.edit. Finance and Client roles do not hold it.
It has to be a whole number of 1 or more. Fractions and zero are refused.
The date is worked out from the completed task’s due date. If the task had no due date, it is measured from the moment you completed it instead.

Task fields

Everything the next occurrence copies.

Project sections

Where a new occurrence starts.

Recurring retainers

Monthly budgets for repeating work.

Bulk actions

Completing many tasks at once.

Task details

Where the More card lives.