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Archive lists everything your workspace has archived, grouped by kind, with a Restore button on every row. Find it at Settings → Archive. Archiving hides finished work without losing it. An archived item keeps its history, still appears in reports, and can come back at any time.

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Archive vs Trash

These are two different things and it is worth being precise. Archive a project when the engagement is over and you want it out of the way. Delete a project when it should not exist at all.

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What you can archive

Time entries, expenses and schedules cannot be archived. They are transactional records that carry their own status workflow, so they are deleted recoverably instead. Look for them in Trash.

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What archiving actually does

Each kind of item says exactly what happens, and the confirmation shows it before you archive.

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What is on this page

  • A Search by name box at the top, filtering every group at once.
  • One card per kind, showing the kind’s name and how many items it holds.
  • One row per item: its name, and the date it was archived.
  • Restore and a permanent-delete button on each row, if you may act on that kind of item.
If a search matches nothing, the page says so. If nothing is archived at all, you get Nothing archived – “Anything you archive appears here and can be restored at any time.”

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How to restore something

1

Open Archive

Go to Settings → Archive.
2

Find the item

Type part of its name in the search box, or scroll to its group.
3

Click Restore

The item returns to your active lists at once. There is no confirmation step, because restoring destroys nothing.
Restoring also gives back whatever the archiving took with it. Restore a project and its sections and tasks come back too.

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Deleting from the Archive

Each row also has a permanent-delete button, marked with a bin icon.
Permanent delete cannot be undone. The item does not pass through Trash – it is destroyed.You must type the item’s exact name to confirm. The name is shown ready to copy, with a copy button, and the delete button stays disabled until what you type matches.
The confirmation tells you exactly what will be destroyed. For a project that reads: “The project and every task, section and comment in it are destroyed.”

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When permanent delete is refused

Some items cannot be destroyed because something still points at them. The confirmation names what, with counts – for example “It is referenced by 412 time entries.” This is a safety rule, not a bug. Destroying the item would orphan those records. Deal with the references first, or leave the item archived.

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Example

Bluebird Coffee’s Website Redesign wraps up. Priya Raman archives the project. It leaves the project list and every picker, so nobody logs time to it by mistake. The 340 hours tracked against it, its $40,000 budget and its invoices are all untouched, and it still appears in Northwind Studio’s quarterly profitability report. Six weeks later Bluebird asks for a small follow-up. Priya opens Settings → Archive, searches for “Website”, and clicks Restore. The project is back where it was, with everything intact.

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Permissions

Anyone can open Archive. That is deliberate – it is a recovery screen, and hiding it would recreate the problem it exists to solve. Restore and permanent delete only appear on rows you may act on. The capability depends on the kind of item, as listed in the table above. A Member sees archived clients but no buttons on them, because restoring a client needs client.manage.

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Common questions

Yes. That is the main difference from Trash. Archiving hides finished work from day-to-day lists without removing it from your history.
No. Archived items stay until you restore them or delete them yourself. Only Trash has a retention window.
From the item itself. Each list and detail screen has an archive action for the kinds that support it.
Time entries, expenses and schedules run their own status workflow, so archiving would not mean anything for them. They are deleted recoverably into Trash instead.
You do not hold the capability for that kind of item. Ask someone who does – the table above says which one it is.

Archive, Trash and delete

The whole recovery model in one place.

Trash

Deleted items, and how long they stay recoverable.

Archive something

How to archive an item from its own screen.

Archive a project

Putting a finished engagement away.

Workspace settings

Every settings page and who can open it.

Delete permanently

What permanent delete destroys.