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A workspace is the container for everything: your team, your clients, your projects, your hours, your invoices and your settings. Everything in TimeTracker lives inside exactly one workspace. Nothing is shared between workspaces – not a client, not a project, not an hour.

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Why workspaces exist

Most people need one workspace and never think about it again. Workspaces matter when you have genuinely separate businesses:
  • Maya runs Northwind Studio, and also does freelance consulting on the side. Two businesses, two sets of books, two workspaces.
  • A holding company with two agencies that share nothing keeps them apart.
  • You are a member of a client’s workspace as a contractor, and also run your own.
If your teams share clients and invoices, they belong in one workspace – use projects and groups to separate them, not whole workspaces.

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The workspace URL

Every workspace has a short name called a slug, and it appears in every URL:
The slug is generated from the workspace name when the workspace is created, and it is fixed from then on.
Renaming the workspace does not change the slug. That is deliberate – it means every link you have shared, every bookmark and every link in an old email keeps working, even after a rebrand.
So pick the name carefully at creation time. If you later trade under a different name, change the workspace name freely; the URL keeps the original short form.

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What lives in a workspace

Each workspace has its own subscription. If you run two workspaces, you pay for two. Seats are not pooled. See seats.

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Workspace-wide settings

A handful of settings apply to everything in the workspace at once:
The workspace has a timezone, but a person’s timezone comes from their work schedule, not the workspace. That distinction matters for distributed teams. See dates, times and timezones.

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Belonging to more than one

If you belong to several workspaces, you see a picker at /spaces when you sign in, and a switcher inside the app. Your identity – your name, email and avatar – is the same person everywhere. Your role is not. Maya is the Owner of Northwind Studio and a plain Member of a client’s workspace, using one login. See switching workspaces.

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Two kinds of membership

Not everyone in a workspace is a colleague. A portal contact signs in to the same workspace but lands somewhere completely different. See what clients can see.

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Creating a workspace

Anyone can create one, and the person who creates it becomes its Owner.
1

Open the workspace switcher

Choose Create workspace.
2

Name it

Use your business name. The slug is suggested from it.
3

Set the basics

Currency, timezone and date format. All of these can be changed later.
4

Invite your team

Or do it afterwards. See invite your team.
See create a workspace for the full walkthrough.

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Leaving and deleting

Leaving a workspace removes your access. Your recorded hours stay – they belong to the workspace, not to you, because invoices and reports depend on them. There is no self-service “leave” button. Ask an Owner or Admin to remove you, since removing access is an administrative decision. An Owner must transfer ownership before they can be removed, otherwise the workspace would have nobody who can administer it. See leave a workspace. Deleting a workspace destroys it for everyone. It is irreversible, it is Owner-only, and it asks you to type the workspace name to confirm. See delete a workspace.

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Permissions

workspace.delete is the single capability an Admin does not have. It cannot be granted to a custom role.

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Common questions

No. Projects, clients and hours belong to their workspace. If you need work in a different workspace, it has to be recreated there.
Not automatically. If you have split work that should be together, contact support before you build up more history.
Yes. Each workspace carries its own subscription and its own seat count.
Yes. Role is per workspace. The same login can be an Owner in one and a Contractor in another.
They stay in the workspace. Invoices, budgets and reports depend on them, so they are not removed when a person goes.
No. Use one workspace for your business and one client record per customer. A workspace per client would split your reporting and multiply your bill.

Create a workspace

Set one up from scratch.

Switching workspaces

Moving between the workspaces you belong to.

General settings

Name, slug, currency and timezone.

Your team

Who is in the workspace and what they can do.