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Open Approvals → Timesheets → Awaiting approval, click the row, check the numbers, and click Approve. The time is then settled.

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What approving means

Approving accepts a whole period. Every submitted entry in it becomes approved. Approved time is settled. The person cannot edit it any more. It can be locked by a period close, and its billable part can go onto an invoice.
Approving is a financial decision. Once you approve, the hours become the basis for what the client is billed. Check the billable split before you click.

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Two ways to approve

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From the row menu

1

Open the queue

Go to Approvals → Timesheets → Awaiting approval.
2

Open the row menu

Click ⋮ at the end of the person’s row.
3

Click Approve

You get Timesheet approved. and the row leaves the queue.

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From the review screen

1

Click the row

The full review page opens for that person and period.
2

Check the header

Name, period, status badge, total hours, when it was submitted, and the billable / non-billable split.
3

Read the note

The person’s Submission note, if they left one.
4

Scan the financial strip

Total logged, Billable, Billable amount and Expenses. Cost and Margin appear only if you can see cost.
5

Scan the entries

One row per entry, with a totals row at the bottom.
6

Fix anything small

With time.editOthers you can correct a row in place rather than bouncing the week back.
7

Click Approve

A dialog opens: “Approve <name>’s timesheet? Approving marks <hours> as approved for <period>.”
8

Add a comment (optional)

Then click Approve timesheet. You get Timesheet approved. and go back to the queue.

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The review screen in detail

Below that, the Submission note from the person and the Reviewer comment if one exists. A changes-requested comment is shown in red.

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Financial strip

Cost and Margin only appear if you hold time.viewCost. They are not blanked out or greyed – they are not sent to your screen at all. Owners and Admins hold that capability by default. A Project Manager does not.

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Time entries table

The footer row totals the entry count, hours, amount and cost. Rows that came back rejected and have not been redone are tinted.

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Correcting an entry in place

With time.editOthers you get two extra controls.
  • A pencil on each row, which opens the entry form.
  • An Add entry button above the table.
Both work while the entry is still submitted, so a small fix does not have to bounce a whole week back to the person. The totals update straight away. Approved, locked and invoiced entries stay frozen. Those are corrected with an adjustment.

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Activity log

Every event on the period, in order.

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Action bar

A bar sticks to the bottom of the page with whatever is legal right now.

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Example

Priya Raman opens Sarah Lin’s week at Northwind Studio. The header reads 32 hours total, submitted Friday at 17:04, split 24 billable and 8 non-billable. Sarah’s note says “Wireframe round two took longer than estimated.” The strip shows Total logged 32.00h, Billable 24.00h (8.00h non-billable), Billable amount 2,400.00∗∗,Expenses∗∗2,400.00**, Expenses **0.00. Priya cannot see Cost or Margin – she is a Project Manager. Scanning the entries, she sees one 3-hour row on “Website Redesign · Homepage wireframes” with an empty description. Rather than send the whole week back, she clicks the pencil, types the description, and saves. She clicks Approve, adds the comment “Approved – wireframe overrun noted against the estimate,” and confirms. Sarah gets a notification. Sarah’s 24 billable hours at 100/hourarenowsettledat∗∗100/hour are now settled at **2,400** against Bluebird Coffee’s $40,000 Website Redesign budget.

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Permissions

Supervision scope also applies to every one of these. Acting on someone’s period is a cross-member write, so your scope has to reach them – there is no way around it. Self-approval is allowed. Your own submitted period appears in your queue.

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Plan gating

Approving is Pro. On the Free plan the queue still renders in full – seeing the week your team submitted is exactly what makes the wall worth paying to clear – but Approve and Reject… carry a Pro badge and open the upgrade dialog instead of acting. Nothing is lost. Every submission keeps its totals and clears the moment the workspace upgrades.

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What happens next

  • Every submitted entry in the period becomes approved.
  • The period moves from Awaiting approval to History.
  • The person is notified that you approved it.
  • The approval is stamped with your name and the time.
  • An owner or admin can later lock the period, after which only an adjustment can change it.

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Common questions

No. Approval works on the whole period. If one entry is wrong, correct it in place or send the period back.
No. The comment on approval is optional. A reason is required only when you request changes or reopen.
An owner or admin can reopen it, as long as nothing has been locked or invoiced yet.
You do not hold time.viewCost. Cost is internal – ask an owner or admin if you need it.
No. It changes their status. The hours are exactly what was tracked.
No. It makes the billable time available to invoice. Someone still has to create the invoice.

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Troubleshooting

  • “Someone else changed this while you had it open.” Another reviewer acted first. The screen shows a message with a reload prompt.
  • “That period is closed.” Entries have already been locked or invoiced.
  • “There’s nothing submitted for that period yet.” The submission was withdrawn while you were looking at it.
  • “You can’t approve time.” Your role lacks time.approve, or the workspace is on Free.
  • The Approve button carries a Pro badge. The workspace is on the Free plan.

Reject a timesheet

Send a period back with a required reason.

Reopen an approval

Reverse an approval you already made.

Approvals overview

The whole approvals home and every tab.

Close a period

Lock approved time through a date.

Invoice from tracked time

Turn approved billable hours into an invoice.

Cost rates

What the Cost and Margin tiles are built from.