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Create a schedule in Settings → Schedules. A schedule is a repeating pattern of working days and hours that you build once and reuse for many people.

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When to use it

  • You are setting up a new workspace and need a standard week.
  • A group works different hours from everyone else, such as a support rota.
  • Someone works an alternating two-week rotation.
  • You want part-time hours on their own schedule instead of an exception.

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How to create a schedule

1

Open Settings → Schedules

Go to Settings, then Schedules. You need the schedule.manage capability, which Owner and Admin hold by default.
2

Start a new schedule

Click New schedule in the left rail, or the + button at the top of it. A blank schedule opens, pre-filled with Monday to Friday, 09:00 to 17:00.
3

Name it

Type a name in Name, such as Standard week. The name is required and can be up to 80 characters.
4

Choose how it repeats

Pick Every week or Every 2 weeks in Repeats.
5

Set the week start and timezone

Week starts on controls the order the day rows appear – Monday, Sunday or Saturday. Timezone is the clock the hours are read in.
6

Set the hours for each day

Switch a day on or off, then set its start and end times. The row shows the length of each period, and the pattern header shows the weekly total.
7

Save

Click Create. The schedule appears in the left rail and can now be assigned.
Creating a schedule changes nobody’s hours on its own. It only takes effect once you assign it. See /schedules/assign-a-schedule.

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The fields

Above the day rows, a preview strip tells you how the schedule lands. A weekly schedule reads “Repeats every week.” A two-week schedule shows three cards – Week A, Week B, and Week A again – with the real dates, so you can check the rotation before saving. Click Week A or Week B to jump to that pattern.

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Two-week rotations

Choose Every 2 weeks and the editor gains two tabs, Week A pattern and Week B pattern, each with its own weekly total and date range.
1

Switch Repeats to Every 2 weeks

Week B starts as a copy of Week A, so you only change what differs.
2

Set Rotation starts

Pick a date inside the week you want to be Week A. Every later week alternates from there, and so does every earlier one.
3

Edit Week B

Open the Week B tab and change the days that differ.
Check the preview strip before you save. It names the exact calendar weeks that become Week A and Week B, which is much faster than counting weeks yourself.

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Example

Maya Ellis sets up Northwind Studio.
  1. She creates Standard week – Monday to Friday, 09:00 to 17:00, Europe/London, repeats every week. The header reads 40h / week.
  2. Support runs a rotation, so she duplicates it, renames the copy Support rota, switches Repeats to Every 2 weeks, and sets Rotation starts to the Monday the rota began.
  3. In Week B she switches Saturday on with a 10:00 to 14:00 period. Week B now reads 44h / week; Week A stays at 40h.

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Duplicate, rename and delete

The editor header has three controls beside the schedule name. To rename, edit the Name field and click Save. Deleting asks you to confirm: “It moves to Trash and can’t be assigned to anyone new. Existing assignments keep resolving until you change them. You can restore it from Trash before it’s purged.”
Deleting a schedule does not remove its assignments. People already on it keep resolving to it until you move them. Change the assignments first, then delete.
Schedules go to Trash only – there is no archived state. Restore from /settings/trash. See /concepts/archive-trash-and-delete.

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What happens next

  • The schedule appears in the left rail with its repeat under the name.
  • It becomes selectable in the Assign a schedule dialog.
  • Nothing changes for anyone until you assign it.

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Permissions

Creating, editing, duplicating and deleting a schedule all need schedule.manage. Owner and Admin hold it by default. Project Manager does not – they can see schedules but not edit them. You can grant it through a custom role at /team/custom-roles. The Work schedules app must also be switched on in /settings/apps.

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Common questions

The editor offers one week or two weeks.
Yes. The schedule is read fresh every time expected hours are worked out, so editing the pattern changes how past and future dates resolve. If you only want the change from a date onwards, create a second schedule and assign it with that start date instead.
Yes, but do not do it. The Assignments table shows the name only, so two schedules called Standard week are impossible to tell apart.
A schedule needs a name. A working day needs at least one work period. A period must end after it starts unless it runs past midnight. Fix the flagged row and save again.

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Troubleshooting

Working hours and days off

Per-day hours, split shifts and overnight periods.

Assign a schedule

Put people on the schedule you just built.

Schedule timezones

Pick the right timezone for a distributed team.

Schedules overview

How schedules, assignments and exceptions fit together.

Schedule settings

The settings page itself.