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A section is a workflow stage inside one project. It is the board column on the Board tab and the group heading on the List tab. A task’s section is its status.

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What is a section?

Every project defines its own sections. There is no fixed, workspace-wide status list – “Awaiting client copy” can exist on one project and nowhere else. Every new project starts with three: Rename them, add more, remove ones you do not need.

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Sections vs categories

Each section carries a category. The name is yours; the category is what the rest of the product keys off.
Rename Completed to “Shipped” and it still counts as finished, because its category is still Done. The category is the meaning; the name is the label.

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Where to manage sections

Open a project, then the List tab or the Board tab. Both show the same sections.
  • The List tab has a + Add section button above the sections.
  • Every section header has a three-dot menu with the section actions.

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Add a section

1

Open the project's List tab

Sections render as cards, each with its task count.
2

Click + Add section

An inline field appears.
3

Type the section name and press Enter

Use 1 to 200 characters.
A new section is created with the Active category and appended at the end. Change its category from the three-dot menu if it should be a Not started or Done stage.

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The section menu

Click the three dots on a section header.

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Delete a section

A section can only be deleted if the project keeps a working board afterwards, and no task is left stranded.
1

Open the section menu and click Delete section

The modal names the section.
2

If the section holds tasks, choose where they go

The modal says “This stage holds 7 tasks. Choose where to move them.” and shows a Move tasks to picker of the project’s other sections. Delete stays disabled until you choose.
3

Click Delete

The tasks move to the section you picked, keeping their order, and the section is removed.
An empty section says “This stage is empty.” and deletes immediately on confirm.

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The three rules TimeTracker enforces

These hold on every project, so nothing else has to guess.
1

A project always keeps at least one section

You cannot delete the last one.
2

A project always keeps at least one Done section

Finished work needs somewhere to land. Recurring tasks and completion counts depend on it.
3

A project always keeps at least one section that is not Done

New work needs somewhere to start, and an unchecked task needs somewhere to return to.
The same rules apply to Set category. You cannot demote the only Done section, and you cannot promote the only non-Done section to Done.

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How tasks move between sections

Moving a task into a Done section marks it complete. Moving it out reopens it.

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Example

Northwind Studio’s Website Redesign starts with Todo / In Progress / Completed. Priya reshapes it for a design workflow:
  1. She renames Todo to Backlog, keeping the category Not started.
  2. She adds Design, Build and Client review. Each is created as Active, which is right for all three.
  3. She renames Completed to Shipped and leaves its category as Done.
  4. She uses Move left so the order reads: Backlog → Design → Build → Client review → Shipped.
Sarah’s task WR-14 Homepage wireframes starts in Backlog, moves to Design, then to Client review, then to Shipped. When it lands in Shipped, the project’s completion percentage goes up, because Shipped is a Done section. Later Priya tries to delete Shipped. TimeTracker refuses: “A project keeps at least one Done section, so finished work has somewhere to land.” She adds a Done section first, then deletes Shipped.

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What sections feed

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Permissions

Structure changes are a management action. Working the board is not.

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App and plan gating

Sections are part of the Projects & tasks app, which is included on Free. If the app is switched off, projects and their sections are hidden entirely.

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Common questions

No. Each project defines its own. That is why a “status” that makes sense for one client’s workflow can exist without polluting every other project.
Yes. Shipped and Cancelled can both be Done. Anything in either counts as finished.
Sections are the user-facing model – what you see and drag. Filters also expose an underlying status field with values like todo, in_progress and done, but sections are what you configure.
Sections are reordered with Move left and Move right in the section menu.
Nothing. Time belongs to the task. Moving a task to another section keeps every hour logged against it.
Deleting is the action offered on the section menu, and it requires you to rehome any tasks first – so nothing is lost either way.

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Troubleshooting

Task views

List and Board, side by side.

Create a task

Add work into a section.

Project settings

The rest of the project configuration.

Recurring tasks

Why a Done section is required.

Project overview page

Where completion shows up.