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Your schedule is at /{workspaceSlug}/my-schedule, called My Schedule in the sidebar. It shows the hours you are expected to work over the next 14 days, starting today. It is read-only. You cannot change your own schedule. An admin with the schedule.manage capability assigns it.

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Schedule vs tracked time

These two get mixed up often, and they answer different questions. Your timesheet compares the two. A short day is a day where tracked time came in under the schedule.

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When you can see it

My Schedule appears in the sidebar when both of these are true:
  1. The Work schedules app is switched on for the workspace.
  2. Your role holds the schedule.view capability.
If the app is off, the page shows a note about the app rather than your hours. If you lack schedule.view, it says you do not have access to schedules.

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What the page shows

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Today

A card at the top for today. It shows either the hours you are expected to work, or Day off. When it is a working day, each work period is listed as a start and end time, for example 09:00 – 13:00 and 14:00 – 17:00. A moon icon marks a period that ends the next day. When the day is unusual, a badge says why:

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The next 14 days

Under the card is Upcoming Days, one row per day. Each row shows the date, whether it is a Workday or Off, the work periods, any badge, and the total hours for that day. Three filters sit above the list:
  • All
  • Workdays
  • Days Off

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The summary

Three chips at the top of the page cover the whole 14 days: total hours, the number of workdays, and the number of days off.

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Which schedule you follow

A workspace can define several schedules. Which one applies to you is decided in this order:
1

A schedule assigned to you

A schedule aimed directly at you wins over everything else.
2

Your group's schedule

If you have none of your own, you follow your group’s. Your primary group is the first one listed under Groups on the Employment tab of your profile.
3

The workspace schedule

If neither applies, you follow the workspace default.
An assignment can also have a start date and an end date, so a schedule can apply for a season and then stop.

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Your timezone comes from your schedule

The timezone your hours run in belongs to the schedule you follow, not to the workspace. If nothing gives you one, TimeTracker falls back to the workspace timezone, and then to UTC.
This matters for a distributed team. Two people on different schedules get different local start times, and their daily reminders arrive in their own morning rather than the workspace’s. See Schedule timezones.

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Example

Sarah Lin is a Member at Northwind Studio. She is in the Design group, which follows a schedule called Standard week: Monday to Friday, 09:00 – 17:00, 40 hours. Sarah opens My Schedule on a Tuesday. The card at the top reads 8h expected with a single period, 09:00 – 17:00. The chips read 80h total, 10 workdays, 4 off. Next Monday is a public holiday, so that row shows Off with a Holiday badge and a dash instead of hours. Her 14-day total drops to 72h. Sarah is moving to a four-day week. She cannot change this herself, so she asks Tom Whitfield, an Admin, to assign her a personal schedule. Once he does, her own assignment wins over the Design group’s, and the page updates.

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How an admin changes it

Only someone with schedule.manage can do this.
1

Build the schedule

Go to Settings → Schedules. A schedule has a name, a repeat of every week or every 2 weeks, a week start day, and a timezone. Each day is switched on or off and carries one or more work periods.
2

Assign it

Assign it to the whole workspace, to a group, or to one person, with a start date and an optional end date.
3

Add exceptions

Holidays, one-off days off, extra days and adjusted hours are added as exceptions. They are what produce the badges on your list.
An admin can also open your member record and see, on its Schedule section, the schedule assigned directly to you and the one you inherit.

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Common questions

No. A schedule is what the workspace expects of you, so an admin with schedule.manage sets it. Ask them.
Check the timezone first. Your hours run in the timezone of the schedule you follow, which is not always the workspace timezone. If the timezone is right and the hours are wrong, ask an admin to check which schedule you are assigned.
Either the Work schedules app is switched off for the workspace, or your role does not hold schedule.view. Ask an admin.
14 days, starting today.
Yes. An approved leave day shows as off, with a Leave badge.
A day can hold several work periods, for example a morning and an afternoon with a break between them. Each is listed separately, and the day’s total adds them up.

My schedule

A closer look at the page.

Working hours and days off

How a working week is built.

Schedule timezones

Why your timezone comes from your schedule.

Schedules overview

The whole schedules app.

Your profile

Your groups and your primary group.

Dates, times and timezones

How TimeTracker handles time.